NATIONAL PROFESSIONAL OFFICER (PROGRAMME & ADMINISTRATION) (WRO/BHU/2013/NPO)

23 July 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: WRO/BHU/2013/NPO
 
Title: National Professional Officer (Programme & Administration)
 
Grade: NO-C
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years
 
Date: 12 April 2013
 
Application Deadline: 9 May 2013 Vacancy Filled
 
Duty Station:  Thimphu, Bhutan
 
Organization unit: SE South East Asia (SE) /
SEARO Regional Office for the South East Asia (SE/RGO)
WHO Representative Office, Thimphu, Bhutan
 
OBJECTIVES OF THE PROGRAMME :
The objective of the Programme is to deliver WHO core functions at the country level, with particular focus of the Organization's directing and coordinating role for international work. Within this framework, activities include support to the Government in the formulation, implementation and evaluation of national health policies, strategies and plans, and development and management of WHO's technical cooperation programmes at the country level in close cooperation and coordination between WHO and the Government, UN agencies and other external partners.

The immediate unit objective is to ensure effective planning and implementation of WHO's collaborative programmes in Bhutan within the framework of the regional programme and facilitate programme delivery by providing timely administrative services to programme delivery collaborators, staff and consultants in all aspects of administrative and financial operations including budget and finance, human resources, fellowships, procurement, travel, ticketing and transportation, logistics, building management, safety and security of staff, information technology including GSM operations, telecommunications, publication dissemination, media, protocol and public relations. Further, to provide accurate guidance, information and practices which lead to full compliance and accountability with the Organization's established rules and regulations
Description of duties:
Under the direct supervision of the WHO Representative, and the general guidance of the Director, Administration and Finance for the South-East Asia Region, the incumbent performs the following duties:

PROGRAMME

- Participate in work related to development of the Country Corporation Strategy (CCS), biennial workplanning and budgeting process in line with the CCS and Organizational objectives, ensuring smooth implementation, technical and financial monitoring and evaluation, and resource mobilization efforts, in close coordination with Planning Officer, PPC unit, Departments and Technical Units at SEARO and HQ, Ministry of Health and other national implementing partners;
- Coordinate and arrange periodic evaluations and WHO-RGOB joint reviews of WHO country collaborative programme, including training programmes, together with donors and development partners as relevant;
- Support the WR in providing relevant information and documentation for Governing Bodies' meetings at Regional and HQ level, such as Executive Board (EB), World Health Assembly (WHA), Regional Committee, High Level Preparatory (HLP) meeting such as Subcommittee on Policy and Programme Development and Management (SPPDM) and follow up on specific recommendations as required.

ADMINISTRATION:
- Provide the WR, and other staff at WCO, advice and analysis on all areas of administration, with respect to WHO administrative and financial rules, policies and practices;
- Direct, manage and advice staff in the operational functioning and delivery of a full range of administrative services in support of budget and finance, human resources, procurement, travel, ticketing and transportations, fellowships (both in-country and external), building management, security of office premises and staff safety, telecommunications, information technology including GSM operations and asset management;
- Assist the WR in establishing and maintaining an efficient and effective compliance programme within the Office, including heightened awareness of Standards of Conduct and compliance requirements;
- Provide analysis and advice to the WR and other staff of the WCO on management of Awards, Imprest accounts and handling of cash; oversees proper reconciliation and timely financial reporting of these functions; ensuring optimal use of WHO resources and enhancing the cost effectiveness of WHO inputs in the country through operational efficiency;
- Assist WR in formulating the country office HR staffing plan and in implementation of a range of HR services, including working conditions and staff relations. Facilitate plans for staff development and learning activities linking core competencies of staff to Organizational goals;
- Support and assist WR in facilitating the implementation of Multi Country Activities, fellowships, procurement of services, supplies and equipment required for management of country office, for support of technical programs and for High level Regional and International meetings coordinated by WCO; participate in local contract committees towards ensuring best value for money in procurement practices.

COORDINATION
- Act as focal point for query resolution of issues within WCO and assist WR in building professional and cordial relationships through appropriate communications, interactions and responses with the National Authorities, Contractual Partners, external donor and development partners, stakeholders and the media;
- Ensures adherence to protocols concerning visits of dignitaries, plan, schedule and coordinate joint administrative activities with Government Officials, UN agencies and NGOs;
- Facilitate Government clearance for WHO staff assigned to the country and external fellowships.

Perform other duties as assigned by the WR.
REQUIRED QUALIFICATIONS
Education:
Essential: University degree from a recognized institute in the field of Public Health, Economics, Finance, Business or Public Administration or related fields.

Desirable: Trainings in management, including HR management, accounting, finance, monitoring and evaluation would be an advantage
Skills:
Functional Skills and Knowledge:
Thorough knowledge of administrative, financial and management theories and principles, procedures and their application. Excellent negotiating skills. Ability to work under pressure in an independent manner with an inter-disciplinary team. Ability to lead, direct and manage teams. Ability to represent the Organization in dealing with Government, UN agencies and other development partners. Excellent inter-personal skills, tact and diplomacy.

Competencies:
1. Producing Results
2. Communicating in a credible and effective way
3. Creating an empowering and motivating environment
4. Respecting and promoting individual and cultural differences
5. Ensuring the effective use of resources

Other Skills (e.g. IT):
Proficiency in Microsoft Office suite and working knowledge of ERP applications.
Experience:
Essential: At least seven years of experience at the national level in planning, administration, and finance. Experience in leading and supervising teams

Desirable: WHO/UN/Healthcare organization experience of working in a developing country and interaction with national authorities
Languages:
Excellent knowledge of spoken and written English. Good knowledge of local language
Additional Information:
THIS POSITION IS SUBJECT TO LOCAL RECRUITMENT AND WILL BE FILLED ONLY BY A NATIONAL OF BHUTAN.
Annual salary: (Net of tax)
Bhutan Ngultrum 583, 771 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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