24 October 2017
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: WPRO/13/FT133
Title: Assistant
Grade: G5
Contract type: Fixed-term Appointment
Duration of contract:  2 years
Date: 8 April 2013
Application Deadline: 29 April 2013 Vacancy Filled
Duty Station:  Manila, Philippines
Organization unit: WP/HRD Human resources development (Med Officer) (WP/HRD) /
WP/FEL Fellowships (WP/FEL)
The broad objective of the Fellowships (FEL) programme is to support the development of human resources for health and for the strengthening of health systems, in collaboration with Member States, in particular, the implementation and management of fellowships and study tours including screening and placement of fellows, reporting, monitor and evaluation.
Description of duties:
1. As focal point for assigned countries, process fellowship application including research training and visiting scientist grants through the use of the Fellowship Information System and GSM by: registering receipt of applications; obtaining technical clearance; arranging placement and reminders; preparing correspondence of confirmation; computing the final fellowship estimate; finalizing the letter of award; and maintaining an appropriate system for follow-up on responses and deadlines; checking budget provision; creating supplier data; preparing travel and procurement requests for issuance of air tickets and payment of fellows' stipends.

2. Through the use of the fellowship information system and GSM, register, monitor and update status of individual fellows and the overall fellowship activities in the assigned countries including preparation of reports/statistics.

3. Maintain, update, monitor and follow-up of reporting requirements from fellows, host institutions, referring and recipient governments; input/outcomes evaluation, prepare reports and statistics.

4. Provide briefing and guidance to fellows on procedures and practices.

5. Prepare general correspondence on brief instructions from supervisor or own initiative; types statements, reports, statistical tables, etc., from manuscripts ensuring grammatical accuracy, conformity with procedural accuracy and format.

6. Maintain office records, filing and reference systems in area of responsibility.

7. Occasionally replace another team member within the office during their absence, as coordinated by the Administrative Assistant.

8. Performs other duties as and may be required.
Equivalent to graduation from secondary school with secretarial/administrative training.
Thorough knowledge of office procedures, typing skills and ability to prepare correspondence. Good communication and interpersonal skills. Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.
Five years experience in secretarial/administrative posts. Experience in WHO or in another international organization an advantage.
Excellent knowledge of spoken and written English.
Additional Information:
Post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the office. Only candidates under serious consideration will be contacted.
Annual salary: (Net of tax)
477 362 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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