FINANCE TECHNICIAN I - TWO POSITIONS (PAHO/13/FT94)

1 October 2016
 
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Vacancy Notice No: PAHO/13/FT94
 
Title: Finance Technician I - Two positions
 
Grade: G6
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period. Post of Limited Duration.
 
Date: 15 March 2013
 
Application Deadline: 6 April 2013 Vacancy Filled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Finance and Resources Management / Accounting Operations and Statutory Reporting (FRM/AR)
 
OBJECTIVES OF THE PROGRAMME :
Financial Resources Management (FRM) oversees the financial transactions of the Organization by establishing its financial regulations and rules, as well as accounting policies and procedures; monitors the inflow of funding and utilization of resources; processes the disbursements of funds; prepares the Organization's financial statements including the reporting of regular and extra-budgetary funds; is responsible for investments, banking, and financial analysis; monitors the country offices' financial administration, Staff Health Insurance, settlement of U.S. taxes, and the processes and systems within FRM's area responsibility.
Description of duties:
Under the general supervision of the Finance Specialist, Country Accounting Services, FRM/AR, and the direct supervision of the Finance Specialist, FRM/AR, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

a) Review the Monthly Financial Quality Assurance and Control Checklists sent by the administrators in the country offices, as well as the Spot-Checks, to determine if the established internal controls listed on the Checklist are being followed; recommend corrective actions to the Country Offices to minimize risk of loss and strengthen controls in accordance with the Organization's financial rules and regulations, policies and procedures; update the monthly statistical summary for the FRM Manager;
b) Review the posting of financial transactions from the Country Offices into the corporate accounting system:
- Review the monthly reconciliation of the imprest reports in US$ and local currency;
- Reconcile the financial systems, OMIS and FAMIS data and clear discrepancies as needed;
- Correct rejected transactions from AMPES/OMIS
- Reconcile the clearance of funds in transit and outstanding deposit accounts each month;
- Monitor the monthly reconciliation of the Local Currency and PALTEX bank accounts;
- Reconcile ledger accounts such as pre-paids, accounts receivables, payables, and unidentified deposits each month;
- Monitor the Value Added Tax (VAT) receivables and personal advance accounts making the necessary follow-ups with the Country Offices to comply with the clearance of these accounts;
c) Travel to the Country Offices to review financial processes and procedures, including:
- Meet with the PWR and the Administrator to discuss the purpose of the visit;
- Review accounting transactions and obligating documents to determine compliance with established internal controls;
- Review Security Grid for conflicting roles and suggest corrective actions.
- Review External and Internal Audit recommendations with appropriate staff;
- Review control logs for gasoline, phone, and vehicle use, as well as for fixed assets, payroll comparisons and overtime, courses and seminars, letters of agreement and travel advances;
- Meet with Country Offices' finance staff to discuss the findings and provide recommendations;
- Provide training as requested by the PWR and Administrator on topics such as International Public Sector Accounting Standards (IPSAS), the Organization's policies and procedures, expense recognition, as well as financial/accounting operations in the AMPES/OMIS system, in accordance with standard procedures and guidelines;
- Complete generic trip report template regarding the trip.
d) Provide training to the Country Offices via Elluminate; discuss Financial Regulations and Rules, procedures and processes under accrual accounting in daily accounting operations; work closely with Country Offices' administrators and finance staff to meet their expectations; liaise with other administrative and/or technical entities, when needed, to find best course of action to queries involving issues outside of FRM's field of expertise.
e) Complete a template, which is reviewed by the team leader, regarding the financial/account operations of the Country Offices for the Director' briefing books.
f) Re-value the balances in the country offices' bank accounts, including the posting of the currency exchange gains or losses for the month in the corporate accounting system.
g) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: High school diploma with formal training in the accounting or financial fields.
Desirable: Specialized training at the college or university level with emphasis in accounting and/or finance would be an asset.
Skills:
Key Behavioral Competencies
Intrainstitutional Action: Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
Analysis, Synthesis, and Forecasting: Objectively analyzes situations and, based on evidence and knowledge, suggests actions to improve implementation. Bases one's actions on available information, applies knowledge acquired from experience. Prioritizes the information according to one's needs or the Organization's. Is capable of anticipating the implications of analyzed situations between one to six months ahead.
Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
Service Orientation: Follows through on the client inquiries, requests and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction.
Communication: Establishes and proactively engages in productive dialogues in one's work inside and outside the Organization, and assists in the building of consensus. Seeks to share information with others within the organization, both face to face and through communication and information technology systems as appropriate.
Accountability: Accurately and objectively provides information, as required, on one's activities. Prepares accurate and objective reports on one's activities and partial/final results. Can account for each of the specific tasks of one's work.
Administrative support for technical cooperation interventions: Searches for and furnishes relevant information about resource allocation and deadlines, potential critical points, risks and benefits, and other related aspects of available options to provide support for the technical cooperation teams.

Technical Expertise
- Knowledge of accounting principles and practices and ability to analyze financial data.
- Ability to plan, organize, coordinate and carry out financial/accounting processes, such as: monitoring budget and accounting activities, developing operational standards and procedures manuals, determining priorities, adjusting or identifying new internal procedures, etc.
- Ability to plan, organize, coordinate and implement administrative processes such as: submission and review of periodic reports, follow up on time sensitive requests, preparation of reports and correspondence.
- Skills in planning, organizing, evaluating, problem-solving and decision-making of routine office management processes.
- Ability to maintain databases, input data, and prepare reports and documentation including special charts, graphics, and other features.
- Proficiency in the use of automated financial accounting systems and specialized mainframe or minicomputer software associated with assigned responsibilities. Knowledge of SharePoint Web site.
- Ability to write/originate routine and non-routine correspondence and reports in English and Spanish.

IT Skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Operational knowledge of automated systems and microcomputers particularly with regards to financial, accounting, and/or administrative operations. Knowledge of other software programs such as Monarch, Microsoft Access, Visio, SharePoint and Project would be an asset.
Experience:
Essential: Six years of experience in accounting and/or finance work, or four years of experience in accounting and/or finance work, and one year of college or university level courses towards a declared major/minor in the area of accounting and/or finance, or two years of experience in accounting and/or finance work, and two years of college or university level courses towards a declared major/minor in the area of accounting and/or finance.
Languages:
Very good knowledge of English and Spanish.
Additional Information:
ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.

ADMINISTRATIVE/SUPPORT POSITIONS IN WASHINGTON, D.C. ARE OPEN TO WASHINGTON, D.C. METROPOLITAN AREA RESIDENTS ONLY. CANDIDATES MUST HOLD A PERMANENT LOCAL WORKING VISA (US CITIZENSHIP OR PERMANENT RESIDENT ALIEN CARD/GREEN CARD).

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Annual salary: (Net of tax)
US$ 48,859.00 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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