TEMPORARY SECRETARY (WPRO/13/TASR14)

25 June 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: WPRO/13/TASR14
 
Title: Temporary Secretary
 
Grade: G4
 
Contract type: Temporary Appointment under Staff Rule 420.4
 
Duration of contract:  initially 8 months
 
Date: 18 March 2013
 
Application Deadline: 8 April 2013 Vacancy Filled
 
Duty Station:  Manila, Philippines
 
Organization unit: WP/DPM Director, Programme Management (WP/DPM) /
WP/PDO Programme Development and Operations (WP/PDO)
 
OBJECTIVES OF THE PROGRAMME :
The PDO Unit supports the effective application of the managerial process of WHO programme development in the formulation and implementation, monitoring and evaluation of WHO's programme of cooperation with countries and areas in the Western Pacific Region.

The programme falls under Strategic Objective 13 - To develop and sustain WHO as a flexible, learning organization enabling it to carry out its mandate more efficiently and effectively.
Description of duties:
1. Screens and routes incoming mail, documents and reports to the supervisor with full background information; ensures its distribution and follows up on deadlines.

2. Takes/transcribes non-technical and technical correspondence, reports, etc. from dictation, tapes and manuscripts, using word-processing equipment, ensuring grammatical accuracy, conformity with procedural accuracy and format; types reports, studies, including statistical tables, etc. from manuscripts using a word processing equipment.

3. Drafts correpondence on routine matters on own initiative or from brief instructions, takes notes at meetings as basis for minutes and assists in providing interpretation as and when required.

4. Arranges appointments for Programme Development and Operations Officer, receives visitors, places and screens telephone calls, responds to routine requests for information, and prepares briefing folders for supervisor's duty travels.

5. Maintains office records, including financial records of project expenditures, filing and reference systems on various subjects.

6. Assists in searching, compiling and maintaining information relevant to the programme, maintains and updates information on the approved programme budget.

7. Provides assistance in the arrangements for meetings, workshops and training courses, including preparation of related folders.

8. Provides assistance to budget centres on programme-related transactions.

9. Occasionally replaces secretarial staff within the unit during their absence, as coordinated by the Administrative Assistant.

10. Performs other duties as may be required from time to time.
REQUIRED QUALIFICATIONS
Education:
Equivalent to graduation from secondary school with thorough training in secretarial/administrative duties. Training in the use of standard office software and/or training in Oracle-based or other enterprise resource planning systems is an asset.
Skills:
Thorough knowledge of office procedures. Good communication and interpersonal skills. Ability to act with tact, diplomacy, discretion and respect for confidentiality. Ability to draft correspondence, summary of meetings, notes for the record, etc. Typing skills and ability to take dictation at required speed. Ability to discern routine from non-routine. Good computer skills and ability to adapt to various software applications. Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.
Experience:
Three years' experience in secretarial/clerical posts. Relevant experience in WHO or in another international organization and experience in using Oracle-based or enterprise resource planning systems is an advantage.
Languages:
Excellent knowledge of written and spoken English.
Additional Information:
Post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the office. Only candidates under serious consideration will be contacted.
Annual salary: (Net of tax)
404 545 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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