SECRETARY (VENICE) (EURO/13/FT43)

30 September 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EURO/13/FT43
 
Title: Secretary (Venice)
 
Grade: G3
 
Contract type: Fixed-term Appointment
 
Duration of contract:  One year *See Additional Information below
 
Date: 4 February 2013
 
Application Deadline: 23 February 2013 Vacancy Filled
 
Duty Station:  Venice, Italy
 
Organization unit:
Venice Office
 
Description of duties:
As part of a unit team, to perform a variety of secretarial and administrative services in support of the activities of the technical unit.

The incumbent will primarily provide secretarial support to the Head of Office. The incumbent will also be requested to provide secretarial support on an as-needed basis to any of the professional staff in the Unit.

The duties and responsibilities include one or more of the following:
  • To provide secretarial support to the Head of Office and other professional staff members as needed for the organization of one or more of the following: meetings, workshops, seminars, etc. e.g. photocopying documents and preparing briefing files, including labels and dividers, collecting documentation from various sources.
  • To type correspondence, format documents, tables and reports from plan and corrected copies, dictating machine, forms, handwritten or rough drafts and printed matter. Reviewing and correcting style, spelling and presentation in line with WHO and departmental styles.
  • To maintain correspondence logs and update manuals, files and simple office records.
  • To answer telephone calls, responding to routine queries and/or forwarding such to the appropriate staff members, if necessary.
  • Using on-line systems, to assist with the preparation of travel authorizations, flight and hotel reservations.
  • Performs other duties as required.
REQUIRED QUALIFICATIONS
Education:
Essential: Completion of secondary school or equivalent.
Desirable: Additional relevant higher education.

Skills:
Essential: Administrative training, or equivalent work-related experience, including typing and computer skills, minute-taking; communication and advisory skills.
Desirable: Experience in Microsoft Powerpoint and Excel.

Competencies: see WHO Global Competencies model at http://www.who.int/employment/competencies/en/
  1. Communicating in a credible and effective way: The incumbent must be able to express him or herself clearly and in a structured and credible manner ensuring appropriate information sharing within the programme/organization.
  2. Moving forward in a changing environment: The incumbent must be willing and able to adapt to a changing environment and priorities while maintaining positive attitude in support of new ideas.
  3. Producing results: The incumbent must be able to work independently to deliver quality results.
  4. Fostering integration and teamwork: The incumbent must see him or herself as a team member and work accordingly toward common goals.
  5. Respecting and promoting individual and cultural differences: The incumbent must be willing and able to work in a multi-cultural environment, open to ideas and values which may differ from those of incumbent.
Experience:
Essential: At least three years of experience in the secretarial/administrative field, preferably in an international environment.
Desirable: Experience in WHO/UN.
Languages:
Essential:
ENGLISH
: Excellent (fluent/advanced) knowledge (read/write/speak).
ITALIAN: Very good knowledge (read/write/speak).

Desirable:
OTHER: Knowledge of other languages.
Additional Information:
* Extension of appointment is subject to a) satisfactory performance, b) continued need for the function, and c) availability of funds.

This is a LOCAL vacancy and as such, only qualified applicants residing within commuting distance will be considered. WHO does not cover any expenses related to participation in tests and/or interviews. Preference will be given to WHO staff.

All on-line applications are automatically acknowledged. If you do not receive an e-mail within 24 hours confirming receipt of your application, you should verify your on-line profile. In case of repeated difficulties, contact by e-mail hrsrecruitment@euro.who.int, indicating in the subject line the vacancy title and number.

Final grade according to qualifications.

Short-listed candidates will be contacted for language and PC skills testing prior to final interview.
Annual salary: (Net of tax)
Euro 34,125 at single rate
Euro 1,375 net per annum per child. with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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