PUBLICATIONS ASSISTANT II (PAHO/13/FT47)

30 June 2016
 
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Vacancy Notice No: PAHO/13/FT47
 
Title: Publications Assistant II
 
Grade: G5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period
 
Date: 5 February 2013
 
Application Deadline: 3 April 2013 Vacancy Notice Cancelled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Family and Community Health (FCH)/Comprehensive Family Immunization (FCH/IM)
 
OBJECTIVES OF THE PROGRAMME :
To provide technical and strategic support to strengthen national and regional capacity to protect all people at risk against vaccine-preventable diseases through advocacy, partnership, preparedness for emerging disease threats, and formulation of evidence-based strategies for vaccination policy. In so doing, promotes, coordinates, and implements technical cooperation activities that emphasize the central role of family and the community in fostering a culture of health promotion and protection where health becomes a social value. The work of the immunization program is guided by the principles of access and equity, disease control, and development of public health infrastructure in the context of introducing new technologies and achieving the Millennium Development Goals (MDGs).
Description of duties:
Under the general supervision of the Manager, Family and Community Health (FCH), and the direct supervision of the Senior Advisor, Comprehensive Family Immunization (FCH/IM), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
a) Assist in the production of the Immunization Newsletter, from content discussions to printing and distribution;
b) Proofread and format technical working documents, checking for clarity of content, consistency of terminology, and agreement with established standards in accordance with the Organization's Style Manual; review for grammar, spelling, formatting, and accuracy of quotations, references, and related matter;
c) Check and compare originals and translations for uniformity; conduct proofreading of English-language texts for proper punctuation and formatting; collect, assemble, and prepare layout of materials for publications; finalize for printing and distribution;
d) Provide instructions to graphic design and printing services; compare proofs of texts with original material and mark errors for correction following established practices and procedures;
e) Maintain the mailing lists and organize distribution of relevant documents to contacts in Representative Offices and other partners;
f) Research various web sources for material on behalf of users and respond to questions on library resources;
g) Collect and send monthly contributions for the WHO Global Immunization Newsletter;
h) Assist in designing publications and information documents for varied audiences either in hard copy or electronically, and in the development of strategies to reach wider audiences when needed;
i) Assist in putting together briefing materials for visitors and background material for meetings and information sessions;
j) Assist in proofreading English-language translations of reports, articles, presentations, and other documents; research appropriate terminology using the Organization's documents, as well as standard and specialized reference materials; assemble and update indexes of accepted terminology and submit to Translation Services for review and possible inclusion in the PAHO Glossary; respond to inquiries from the team;
k) Process translation requests and serve as focal point with the Translation Services team; respond to inquiries from Translation Services; maintain files and activity logs of pending and completed work; and
l) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: High school diploma with formal training in the commercial or administrative field.
Desirable: Training in the editing and/or publications field would be an asset.
Skills:
Key Behavioral Competencies
--Intrainstitutional Action: Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision, and policies of the organization.
--Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency, and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
--Service Orientation: Follows through on the client inquiries, requests, and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction.
--Communication: Establishes and proactively engages in productive dialogues in one's work inside and outside the Organization, and assists in the building of consensus. Seeks to share information with others within the organization, both face to face and through communication and information technology systems.
--Information Management: Verifies that relevant information is obtained, processed, selected, and disseminated in area of work. Acquires the training to utilize technologies for processing information relative to the area of work in a logical and organized manner, which facilitates the dissemination of information, resulting in information that is consistent, valid, and accurate. Keeps abreast of latest technologies for processing the information relevant to the area of work, and weighs its advantages/disadvantages.
--Continuous learning : Looks for and takes advantage of all opportunities to share knowledge and sources of learning with colleagues and staff across the Organization. Is always willing to share with others new knowledge. Is able to apply the Organization's best practices or any other institution's best practices. On many occasions shares with others his/her knowledge about best practices beyond their area of work.

Technical Expertise
-Ability to apply post-editing techniques and practices for the preparation and production of formal publications and documents.
-Ability to research, analyze, and organize information for publication.
-Ability to assess general quality of English and Spanish manuscripts intended for formal publication in terms of their style and quality of presentation.
-Ability to write/originate routine and non-routine correspondence and reports in English and Spanish.
-Ability to work well under pressure and meet deadlines within the context of multiple simultaneous responsibilities and demands.
-Ability to plan, organize, coordinate, and carry out administrative processes related to the production of formal publications in a manner suitable to the intended audience.
-Excellent organizational and analytic skills combined with strong oral and writing skills.

IT Skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint, and Outlook. Knowledge of Microsoft Visio and Project would be an asset. Other required IT skills and knowledge of software programs include Adobe Creative Suite, web publishing tools, Hypertext Markup Language (HTML), website structure, web file formatting and conversion, and web image editing and manipulation.
Experience:
Five years of experience in activities related to publishing and/or editorial services or three years of experience in activities related to publication services, and one year of college or university level courses towards a declared major/minor in the field of communications, journalism, languages, or a related field.
Languages:
Very good knowledge of English and Spanish. Knowledge of French and/or Portuguese would be an asset.
Additional Information:
ADMINISTRATIVE/SUPPORT POSITIONS IN WASHINGTON, D.C. ARE OPEN TO WASHINGTON, D.C. METROPOLITAN AREA RESIDENTS ONLY. CANDIDATES MUST BE U.S. CITIZEN OR HOLD PERMANENT RESIDENT ALIEN CARD/GREEN CARD).

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Annual salary: (Net of tax)
US$42,858.00 at single rate
US$42,858.00 with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
PAHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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