PROCUREMENT SPECIALIST, STRATEGIC FUND MANAGEMENT (PAHO/13/FT39)

8 December 2016
 
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Vacancy Notice No: PAHO/13/FT39
 
Title: Procurement Specialist, Strategic Fund Management
 
Grade: P3
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period.
 
Date: 31 January 2013
 
Application Deadline: 2 March 2013 Vacancy Filled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Procurement and Supply Management Office (PRO)
 
OBJECTIVES OF THE PROGRAMME :
The Area of Procurement and Supply Management, (PRO) processes a wide range of procurement and contracting actions in support of health related activities and administrative support requirements for Country Offices, Centers and Headquarters Offices. PRO also processes procurement actions in support of PAHO/WHO Regional Offices.
Description of duties:
Under the general supervision of the Director of Administration (AM) and the direct supervision of the Manager, Procurement and Supply Management (PRO), the incumbent is responsible for, but not limited to, the following assigned duties:

a) Provide technical advice for the implementation of the procurement and shipping activity related to the Strategic Fund (SF); support the implementation of strategic procurement, including the sourcing strategy;
b) Ensure full compliance of procurement activities in accordance with the Organization's rules, regulations, policies and strategies, including support the development of effective internal controls and the proper design and functioning of a client-oriented procurement management system;
c) Develop, implement and monitor the transactional and operational objectives and requirements for all the goods under the Strategic Fund and anticipate the supporting procurement needs;
d) Develop and monitor performance metrics related to transactional activities (e.g., response times, purchase order volume and dollar value); identify and advise on remediation efforts to address performance gaps either in procurement or shipping matters;
e) Communicate and integrate effectively SF operational activities across PRO and with Country Offices and Centers;
f) Leverage operational procurement systems already implemented at PRO to support efficiency and effectiveness throughout the operational process of acquiring pharmaceuticals, kits and reagents, insecticides, lab and hospital equipment and any items to be purchased through the Fund;
g) Forecast operational needs related to the management of the Strategic Fund for further implementation across Headquarters and Country Offices;
h) Advise on the vendor management strategy and on the strategic approaches to be developed to support technical cooperation;
i) Identify, promote, establish, maintain, and coordinate liaison across the Organization, within WHO, with other United Nations organizations or with other partners, in order to maximize programmatic integration, efficiency and effectiveness;
j) Manage and support workforce planning and execution; advise in the definition of the Team's personnel component, including selection, training and development;
k) Provide leadership, guidance and monitoring of supervised staff by setting clear work objectives, ensuring timely and effective use of performance reviews and feedback mechanisms, engaging in regular communications, and solving interpersonal or technical conflicts; establish and support a learning environment, to include staff development and technical expertise;
l) Perform other duties as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: A bachelor's degree in Business Administration, Commerce, Economics, Public Administration or in a related field from a recognized university.
Desirable: Official Procurement Certification would be an asset.
Skills:
Key Behavioral Competencies:
-- Intrainstitutional Action: Leads team efforts toward full understanding of the policies the organization must operate within as well as the Standard of Conduct for the International Civil Service. Leads employees and co-workers toward operating in a fair, consistent and equitable manner, and displays such behavior by example. Behaves consistently in accordance with the Code of Ethics of the Organization.
-- Communication: Leads the development of an environment that actively establishes and proactively engages in productive dialogues that involve multicultural environments. Encourages the skills and behaviors that facilitate productive dialogues. Expresses points of view effectively.
-- Performance Management: Plans and takes concrete steps on one's own initiative to improve job performance and required competencies. Learns from one's mistakes, adjusts goals and courses of action to meet changing needs. Conducts evaluation meetings with subordinates at the times stipulated, using the Organization's instruments and others specific to the area. Consistently motivates the staff members to improve their abilities, gives them tasks and activities that represent a challenge to them.
-- Teamwork: Embraces and leads consensual decision-making, that is, leading the fulfillment of team decisions, even when they may not fully coincide with one's own opinions or proposals. Knows how to manage difficult team situations and promotes consensus building. Takes responsibility for the team's successes and failures.
-- Service Orientation: Makes concrete attempts to add value to the client, to make things better for the client in some way. Is always aware of the client's need (internal and/or external clients).
-- Accountability: Accepts responsibility for the results, for the work of subordinates, for the tasks delegated, the deadlines, and any deviations from them. Requires and oversees the adherence according to the budget. Monitors the progress made upon reaching the objectives and deadlines. For any deviations on the work plan, looks for corrective actions.
-- Analysis, Synthesis, and Forecasting: After analyzing situations on the basis of the available evidence and knowledge, leads one's area of responsibility toward individual and collective actions. Encourages the importance of continual analysis. Verifies and promotes that action is taken in situations that will require future intervention, based on ongoing analysis. Leads others in decisions needed to implement required actions. Is capable of anticipating the implications of analyzed situations between one and two years ahead.

Technical Expertise:
-- Professional competencies and sound knowledge in procurement of supplies and equipment, including pharmaceuticals, vaccines, insecticides, medical, laboratory, informatics, electronics.
-- Strong professional competencies in strategic sourcing, supplier relationship management, and risk management.
-- Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendation on key managerial and administrative issues.
-- Ability to integrate managerial and administrative inputs into recommendations for decision-making process; ability to manage multiple issues and tasks in a complex organizational environment.
-- Ability to work independently and easily adapt to change; able to take on additional managerial responsibilities when emergency or disaster situations occur.
-- Ability to effectively lead and supervise a team of procurement management resources, and provide guidance and support as needed.
-- Strong professional oral and writing skills, including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

IT Skills:
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Other IT skills and knowledge of other software programs such as Visio, Microsoft SharePoint and Project would be an asset.
Experience:
Essential: Seven years of combined national and international experience in purchasing management or contracting in either the private or public sector, including supervisory responsibilities.
Desirable: Experience with requisitioning, shipping, logistics, and contract management would be an asset.
Languages:
Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Additional Information:
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, assignment grant, rental subsidy, and home leave.

ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Annual salary: (Net of tax)
US$ 56,091.00 at single rate
US$ 60,091.00 with primary dependants
Post Adjustment: 48.4 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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