SPECIALIST, EDITORIAL SERVICES (PAHO/13/FT38)

1 October 2016
 
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Vacancy Notice No: PAHO/13/FT38
 
Title: Specialist, Editorial Services
 
Grade: P3
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period.
 
Date: 30 January 2013
 
Application Deadline: 1 March 2013 Vacancy Notice Cancelled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Knowledge Management and Communications Office (KMC)
 
OBJECTIVES OF THE PROGRAMME :
To establish the principles and practice of knowledge management and communication as fundamental to public health and a key component of technical cooperation and capacity building. As such, it oversees the equitable and efficient dissemination of health information and communications to priority audiences, especially in Member States, as well as the Organization's knowledge sharing processes and information and communications products. It ensures that the Organization is widely recognized as a source of authoritative scientific and technical information and safeguards its intellectual property against any use contrary to the Organization's mission and principles.
Description of duties:
Under the general supervision of the Manager, Knowledge Management and Communications (KMC), and the direct supervision of the Advisor, Editorial Services (KMC/ES), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:

a) Edit Spanish texts of considerable difficulty submitted by the Organization's entities. Documents for official editing cover a wide variety of technical and scientific subject areas related to public health and international development subject matters;
b) Provide editorial, production, and other types of publishing technical support to Headquarters, Country Offices, and Collaborating Centers, including:
-- Respond to in-house queries about publishing, editing, and writing posed by staff;
-- Analyze proposed publications submitted by technical programs and recommend the most cost-effective and efficient format, treatment, and end product;
-- Provide guidance on cost and time estimates for typesetting, printing, or electronic processing, and provide guidance on editing and production flow schedules;
-- Assist technical programs in establishing terms of reference for working with freelancers and commercial vendors;
-- Negotiate deadlines and terms with originating technical entities, when appropriate;
-- Provide guidance to authors and administrative support staff on how to work with freelance editors;
-- Edit scientific and technical manuscripts, ensuring that the style, terminology, organization, and presentation of the Organization's publications conform to established quality standards and style norms, timeliness, accuracy, editorial consistency, and readability;
-- Provide editorial support during times of public health emergencies.
c) Provide guidance to the Organization on editorial and publishing matters in fulfillment of KMC's normative function:
-- Assist in the development and enforcement of the Organization's publishing policy;
-- Assist in the development and implementation of style guidelines;
-- Prepare, update, and maintain instructions and guidelines governing the work of editors.
d) Coordinate the external network of freelance editors in order to ensure that the editing and production processes are cost-effective and timely, and adhere to the highest standards of quality:
-- Establish working relationships with regional partners to create the network of freelance editors and ensure optimum quality control;
-- Recruit and vet candidates for the freelance editors' network on an ongoing basis; evaluate the work of freelance editors; assign editing tasks to the most appropriate freelancer based on standard criteria;
-- Review freelancers' work to ensure quality standards and adherence to internal style;
-- Resolve freelance editors' queries or work with requesting technical entity to resolve issues;
-- Approve edited versions before submitting to requesting technical entities.
e) Collaborate in the development and maintenance of the Organization's Publications portal;
f) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: A bachelor's degree in languages, communication, journalism, international studies, business administration, social sciences or a health-related field for a recognized university.
Desirable: Specialization in publishing or a master's degree in public health or a related field would be an asset.
Skills:
Key Behavioral Competencies:
-- Intrainstitutional Action: Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization.
-- Communication: Actively engages in conversation with the key players in a multicultural environment both within and outside the organization. Develops a network of appropriate contacts inside and outside PAHO to gain and disseminate information to raise awareness of PAHO's activities and achievements, and to build alliances. Takes into consideration the multicultural differences within the organization and the distinct needs and opportunities for communication presented by different external stakeholders and audiences.
-- Information Management: Processes and analyzes the data objectively, presenting it clearly and equitably. Leads the effort to acquire relevant and selected information that facilitates the achievement of organizational results. Evaluates/leads the evaluation of information systems on the basis of its advantages/disadvantages for processing information relevant to the area of work.
-- Teamwork: Promotes team work and leads one's area to finish tasks and accept responsibility. Creates a positive environment within the area of work. Makes everyone feel like they are part of the team as well as welcomes and appreciates everyone's ideas and suggestions. Able to see the positive aspects of working as a team, shares the team's enthusiasm for achieving mutual goals.
-- Knowledge Management: Shares knowledge and information appropriately and participates in activities to facilitate sharing. Develops tools and protocols for creation, integration and dissemination of knowledge. Researches opportunities, methods and approaches for delivering value through improved knowledge.
-- Service Orientation: Makes concrete attempts to add value to the client, to make things better for the client in some way. Is always aware of the client's need (internal and/or external clients).
-- External Action: Deliverables are on time. Keeps establishing and maintaining mutually beneficial productive relations and partnerships with counterparts in other institutions and sectors.

Technical Expertise:
-- A high degree of specialization in Spanish editing;
-- Theoretical and practical knowledge in writing, editing, and manuscript assessment for style, content, and organization; editorial and production processes, including typesetting, printing, and e-Publishing. Familiarity with public health, international development, and other fields relevant to the Organization.
-- Full command of all the skills involved in editing documents, including the use of terminology databases, research tools, and post editing of raw machine-translated output;
-- Excellent knowledge and skills for the design, organization and coordination of complex technical publications;
-- Familiarity with public health, international development, and other fields;
-- Ability to manage multiple issues and tasks in a complex organizational environment to re-prioritize actions on short notice;
-- Excellent organizational and analytical skills, complemented by excellent communication and interpersonal skills combined with the ability to write, speak, and present in a clear and concise, diplomatic, tactful, and courteous manner.

IT Skills:
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint, and Outlook. Other IT skills and knowledge of other software programs in publishing software and hardware for print and online would be an asset.
Experience:
Essential: Seven years of combined national and international professional experience in writing, editing, translating technical, scientific material, production or publications, and other related publishing activities.
Desirable: Editorial and publishing experience with an international organization or an international nongovernmental organization, preferably in the field of public health, medicine, or international development, including supervisory experience, would be an asset.
Languages:
Excellent command, both idiomatic and technical, of Spanish as mother tongue, and thorough knowledge of English. Knowledge of French and/or Portuguese would be an asset.
Additional Information:
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, assignment grant, rental subsidy, and home leave.

ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Annual salary: (Net of tax)
US$ 56,091.00 at single rate
US$ 60,091.00 with primary dependants
Post Adjustment: 48.4 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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