21 October 2016
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/13/HAA/FT46
Title: Clerk-Driver
Grade: G3
Contract type: Fixed-term Appointment
Duration of contract:  1 year
Date: 5 February 2013
Application Deadline: 26 February 2013 Vacancy Filled
Duty Station:  Kobe, Japan
Organization unit:
WHO Center for Health Development
The WHO Centre for Health Development (WHO Kobe Centre or WKC) is a global centre for excellence conducting research on health in development with a focus on how social, economic, environmental and technological determinants impact on health, particularly in the urban setting. WKC's research programme is largely focused on urbanization and health equity. WHO is taking a lead role in calling for partnership to raise awareness of the health impacts associated with urbanization in order to invoke actions from countries to reduce health inequities in urban settings. The Centre contributes to the creation, synthesis and uptake of global knowledge and policy/programme option development for redressing health inequities in urban settings, multisectoral action for health, ageing, innovation and health, and emergency preparedness. WKC works in collaboration with researchers, academics, practitioners and other stakeholders who are committed to translating knowledge into action, policy and practice. Whereas WKC is a global centre, it also acts as an important reference and provider of information to local and national decision makers and public.
Description of duties:
1. Provide clerical services for WKC:
* answer incoming telephone calls in Japanese or English, getting necessary information from calling party with regard to name, office and purpose of call, screen calls before transferring, receive messages and forward to staff concerned and respond to general enquires related to general activities of the Centre, research, publishing, job opportunities, etc;
* receive and welcome visitors with tact and discretion; paying attention to possible security risks in connection with unexpected visitors;
* receive deliverables;
2. Ensure that receiving area and meeting rooms are kept in order at all times. Ensure that the most recent WKC and WHO publications are on display in reception and meeting areas;
3. Act as focal point for liaison with the administrative personnel of I.H.D. Centre Building with regard to WKC premises, and also be responsible for the issuance of I.H.D. security cards to staff members and safekeeping of cards officially registered under WKC;
4. Act as focal point for liaison between WKC staff and the IT proximity contractor, under guidance of the Administrative Officer; provide support to staff in certain defined areas related to IT services;
5. Provide general secretarial and administrative support including: typing documents, drafting standard and routine correspondence and documents based on WHO guidelines, preparing unofficial draft translations, assisting in the preparation for the organization and conduct of meetings;
6. Replace other general service staff members during absences or periods of high activity.

1. Drive the office vehicle for official and office-related purposes (including mail-runs, transport of staff and other logistic needs in the local area);
2. Arrange for all maintenance/repairs and official records of vehicle including insurance and registration;
3. Take suitable precautions for the security of the office vehicles and its contents when left unattended;
4. Perform other related duties as required.
Graduation from secondary school or its equivalent (technical or commercial school).
Ideally some administrative or commercial training.
Familiar with WHO administrative practices and procedures; Able to present clear information in correspondence and documents; Knowledge of local protocol. Knowledge of Global Management System (GSM). Knowledge of word processing software (e.g. Word); spreadsheet (e.g. Excel); e-mail communication.
WHO Competencies
*1. Communicating in a credible and effective way
*2. Moving forward in a changing environment
*3. Producing results.
Minimum of two years experience in an administrative/office environment preferably as secretary/clerk in an international working environment. Valid driver's license in Japan with good driving record.
Experience of WHO or UN offices and basic knowledge of administrative procedures.
Excellent knowledge of English and Japanese required.
Additional Information:
Priority will be given to internal candidates. A written test may be used for screening purposes. Other similar positions at the same level may be filled from this vacancy notice. This vacancy is published in English only. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office.
Annual salary: (Net of tax)
JPY 4,958,000 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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