PAYROLL ADMINISTRATOR (SEVERAL POSITIONS) (HQ/13/GSC/FT4)

26 May 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/13/GSC/FT4
 
Title: Payroll Administrator (several positions)
 
Grade: G5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years initially
 
Date: 4 January 2013
 
Application Deadline: 25 January 2013 Vacancy Filled
 
Duty Station:  Kuala Lumpur, Malaysia
 
Organization unit: HQ/GSC Global Service Centre (HQ/GSC) /
HQ/GFI Global Finance (HQ/GFI)
 
OBJECTIVES OF THE PROGRAMME :
The WHO Global Service Centre provides administrative services to all staff and all WHO offices worldwide in respect of human resources, payroll, pension, procurement, accounts payable and support of specific corporate IT applications. The aim of this Centre is to serve as the global processing platform for the swift and reliable delivery of a comprehensive array of products and services covering all these fields.

The Global Finance (GFI) provides processing and accounting for all payroll, supplier and staff expense payments for the Organization. Payments are prepared on the basis of approved information with the integrated GSM systems, originating from other parts of WHO, and from multiple applications (e.g. Procurement, HR, Travel and etc). Payroll processing requires a number of high volume tasks, which nevertheless requires attention to detail.

Processing errors could lead to large-scale financial loss to the Organization, and severe inconvenience to staff and/or suppliers, globally.
Description of duties:
The duties are not intended to be all-inclusive nor are all duties carried out by all the incumbents. However, staff may be rotated and assigned to perform other duties within GFI including ad hoc assignments as determined by the Head of Payroll including reinforcing other teams or replacing other staff members as required.

As part of the Payroll team, the Payroll Administrator:
- Produces payment files for transmission to bank;
- Check entitlements from HR to Payroll systems;
- Processing payroll;
- Producing payslips;
- Verification of payroll results;
- Reconciliation of personal accounts;
- Responds to enquiries and provides support, advice and guidance to clients in Headquarters, Regional Offices, Country offices;
- Prepares financial tables, special reports, and other ad hoc internal reports;
- Perform other duties within the Payroll Unit including ad hoc assignments as determined by the Head of Payroll, and Coordinator Global Finance including reinforcing other teams or replacing other staff members are required.
REQUIRED QUALIFICATIONS
Education:
Essential:
- Completion of secondary school education or its equivalent.
Skills:
Essential:
- Demonstrated skill and proficiency in the use of computers and information technology;
- Expertise in the use of spreadsheet, word processing, presentation and Web-based software.

WHO Core Competencies:
1. Knowing and managing yourself.
2. Producing results.
3. Fostering integration and team work.
Experience:
Essential:
- A minimum of 5 years of relevant experience with at least 2 years in the field of Payroll.

Desirable:
- Experience in WHO and knowledge of its structure, administrative procedures, Payroll would be an asset;
- Experience with an ERP system, particularly Oracle is an advantage.
Languages:
Essential:
- Excellent working knowledge of English both written and spoken.

Desirable:
- Working knowledge of French would be an advantage.
Additional Information:
- Only candidates under serious consideration will be contacted.
- This vacancy is open to candidates living in the local commuting area.
- Other similar positions at the same level may be filled from this Vacancy Notice.
- A written test may be used for screening purposes.
Annual salary: (Net of tax)
MYR45,114 per annum exempt of tax at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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