ADMINISTRATIVE OFFICER (TRAVEL & TRANSPORT) (AFRO/12/FT484)

26 May 2016
 
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L'OMS a pour mission d'amener tous les peuples au niveau de santé le plus élevé possible.
Numéro de la vacance : AFRO/12/FT484
 
Titre: Administrative Officer (Travel & Transport)
 
Classe : P3
 
Type de contrat : Contrat de durée déterminée
 
Durée :  Two (02) years
 
Date : 17 décembre 2012
 
Date de clôture : 20 janvier 2013 Poste pourvu
 
Lieu d'affectation :  Brazzaville, Congo
 
Unité administrative : AFRO Africa Regional Office (AF/RGO) /
AF/DAF Administration and Finance (AF/DAF)
Regional Administrative Services Unit (RAS)
 
OBJECTIFS DU PROGRAMME
The Division of Administration and Finance is responsible for the provision of efficient and effective support services to the implementation of health programmes and smooth management of the Regional Office. In this context, and in conjunction with the Regional Administrative Services (RAS), the Travel sub-unit is responsible for planning, organizing and
implementing WHO travel policies and ensuring effective and efficient coordination of all official travels of WHO staff
members and visitors in accordance with the WHO Manual.
Description des fonctions
1.Provide client-oriented services to staff members;
2.In close collaboration with the Travel Agent, undertake research on cost savings in respect of travel, insurance and removals and make appropriate recommendations to the Administrative Services Officer;
3.Processing Travel Authorizations and Collective TAs in consultation with administrative and technical units, indicating control number, baggage entitlements, class of travel, liaising with Travel Agent for the provision of air tickets, arranging for the "meet and assist" service on arrival at the airport and the beach and making hotel reservations;
4.Periodically update the list of recommended hotels in consultation with FSU and UNDP local Office in Congo;
5.Maintain regular contact with hotels and provide support to negotiations on preferential rates for WHO staff and visitors;
6.Arranging for baggage and accident insurance as required;
7.Assist in preparing costing for meetings, making hotel bookings;
8.Coordinate with concerned technical and administrative units the preparations for meetings providing them with the necessary information and ticket cost quotations;
9.Coordinate and process renewal and extensions of UNLPs, and national passports where required;
10.Make appropriate arrangements for timely delivery of visas;
11.Plan and organize efficient travel and transport arrangements for AFRO Governing Bodies Meetings and
technical meetings in the Regional Office;
Produce quarterly statistical reports on Travel expenditure;
12.Supervise the Travel Agent and constantly monitor the level of implementation of the agreement;
13.Perform any other duties as required.
QUALIFICATIONS REQUISES
Formation :
Essential: First university degree in business administration or related field, or equivalent in training
and/or self-study in the travel industry.

Desirable: Qualifications in management
Compétences :
Good knowledge of the travel industry and the application of airfare levels; excellent inter¬personal relationships with clients and staff at all level; ability to explain positive and negative decisions to clients and staff in a way that increases acceptability; proven ability to lead a team
Expérience :
Essential: At least 5 (five) years of significant travel industry experience covering a number of specialized areas of competence within the industry, with some years of international experience in negotiating within the travel industry. Noteworthy experience in transpor management and significant hands-¬on experience in making travel arrangements, calculating fares and formulating requests for reimbursement from agencies and airlines;
Desirable: Previous experience in administrative or programme areas in WHO or UN agency, preferably in a developing country.
Langues :
Excellent knowledge of English or French with a good working knowledge of the other; knowledge of Portuguese would be an asset.
Traitment annuel (Net d'impôts)
US$ 56,091 fonctionnaire sans personnes à charge
US$ 60,091 fonctionnaire avec personnes à charge au premier degré
Ajustement de Poste: 65.3 % des montants mentionnés ci-dessus. Ce pourcentage n'a qu'une valeur indicative et peut varier, chaque mois, à la hausse ou à la baisse.

Cette vacance de poste pourra être utilisée pour pourvoir un poste similaire, au même grade.

Les candidatures en ligne sont vivement encouragées pour permettre à l'OMS de conserver votre profil dans une base de données permanente. Veuillez consulter le site du recrutement en ligne de l'OMS à : http://www.who.int/employment/fr/ ; vous y trouverez toutes les informations sur les procédures relatives aux candidatures en ligne.

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Poste pourvu

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