ADMINISTRATIVE OFFICER (TRAVEL & TRANSPORT) (AFRO/12/FT484)

4 December 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: AFRO/12/FT484
 
Title: Administrative Officer (Travel & Transport)
 
Grade: P3
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two (02) years
 
Date: 17 December 2012
 
Application Deadline: 20 January 2013 Vacancy Filled
 
Duty Station:  Brazzaville, Congo
 
Organization unit: AFRO Africa Regional Office (AF/RGO) /
AF/DAF Administration and Finance (AF/DAF)
Regional Administrative Services Unit (RAS)
 
OBJECTIVES OF THE PROGRAMME :
The Division of Administration and Finance is responsible for the provision of efficient and effective support services to the implementation of health programmes and smooth management of the Regional Office. In this context, and in conjunction with the Regional Administrative Services (RAS), the Travel sub-unit is responsible for planning, organizing and
implementing WHO travel policies and ensuring effective and efficient coordination of all official travels of WHO staff
members and visitors in accordance with the WHO Manual
Description of duties:
1.Provide client-oriented services to staff members;
2.In close collaboration with the Travel Agent, undertake research on cost savings in respect of travel, insurance and removals and make appropriate recommendations to the Administrative Services Officer;
3.Processing Travel Authorizations and Collective TAs in consultation with administrative and technical units, indicating control number, baggage entitlements, class of travel, liaising with Travel Agent for the provision of air tickets, arranging for the "meet and assist" service on arrival at the airport and the beach and making hotel reservations;
4.Periodically update the list of recommended hotels in consultation with FSU and UNDP local Office in Congo;
5.Maintain regular contact with hotels and provide support to negotiations on preferential rates for WHO staff and visitors;
6.Arranging for baggage and accident insurance as required;
7.Assist in preparing costing for meetings, making hotel bookings;
8.Coordinate with concerned technical and administrative units the preparations for meetings providing them with the necessary information and ticket cost quotations;
9.Coordinate and process renewal and extensions of UNLPs, and national passports where required;
10.Make appropriate arrangements for timely delivery of visas;
11.Plan and organize efficient travel and transport arrangements for AFRO Governing Bodies Meetings and
technical meetings in the Regional Office;
Produce quarterly statistical reports on Travel expenditure;
12.Supervise the Travel Agent and constantly monitor the level of implementation of the agreement;
13.Perform any other duties as required.
REQUIRED QUALIFICATIONS
Education:
Essential: First university degree in business administration or related field, or equivalent in training and/or self-study in the travel industry.

Desirable: Qualifications in management
Skills:
Good knowledge of the travel industry and the application of airfare levels; excellent inter¬personal relationships with clients and staff at all level; ability to explain positive and negative decisions to clients and staff in a way that increases acceptability; proven ability to lead a team.
Experience:
Essential: At least 5 (five) years of significant travel industry experience covering a number of specialized areas of competence within the industry, with some years of international experience in negotiating within the travel industry. Noteworthy experience in transpor management and significant hands-¬on experience in making travel arrangements, calculating fares and formulating requests for reimbursement from agencies and airlines;
Desirable: Previous experience in administrative or programme areas in WHO or UN agency, preferably in a developing country.
Languages:
Excellent knowledge of English or French with a good working knowledge of the other; knowledge of Portuguese would be an asset.
Annual salary: (Net of tax)
US$ 56,091 at single rate
US$ 60,091 with primary dependants
Post Adjustment: 65.3 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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