24 October 2016
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/12/GSC/FT487
Title: Finance Administrator (several positions)
Grade: G5
Contract type: Fixed-term Appointment
Duration of contract:  Two years initially
Date: 18 December 2012
Application Deadline: 14 January 2013 Vacancy Filled
Duty Station:  Kuala Lumpur, Malaysia
Organization unit: HQ/GSC Global Service Centre (HQ/GSC) /
HQ/GFI Global Finance (HQ/GFI)
Accounts Payable
The WHO Global Service Centre provides administrative services to all staff and all WHO offices worldwide in respect of human resources, payroll, pension, procurement, accounts payable and support of specific corporate IT applications. The aim of this Centre is to serve as the global processing platform for the swift and reliable delivery of a comprehensive array of products and services covering all these fields.

The Global Finance (GFI) provides processing and accounting for all payroll, supplier and staff expense payments for the Organization. Payments are prepared on the basis of approved information with the integrated GSM systems, originating from other parts of WHO, and from multiple applications (e.g. Procurement, HR, Travel etc). Payment processing requires a number of high volume tasks, which nevertheless requires attention to detail. Processing errors could lead to large-scale financial loss to the Organization, and severe inconvenience to staff and/or suppliers, globally.
Description of duties:
The duties are not intended to be all-inclusive nor are all duties carried out by all the incumbents. However, staff may be rotated and assigned to perform other duties within the Accounts Payable Unit including ad hoc assignments as determined by the Head of Accounts Payable including reinforcing other teams or replacing other staff members as required.

As part of the Staff Expense Payment team, the incumbent is responsible for the following activities:
- Process and ensure correct accounting entries for travel claims, removal of personal effects claims;
- Prepare payment of travel or other advances to eligible staff and per diem to participants and temporary advisers;
- Check and verify batches of computer processed travel claims;
- Monthly downloading of per diem rates from ICSC and processing them to the WHO Intranet;
- Prepare and verify computer produced payment and accounting entries;
- Reconciles bank accounts.

As part of the Supplier Accounts Payable team:
- Process suppliers' invoices;
- Prepare routine journal accounting entries as required;
- Maintain archive records to control retention periods for all Claims Examination Services payment documents in conformity with legal requirements and WHO Manual provisions;
- Pre-audit, calculate, account, and liquidate staff members' education grant claims and advances;
- Collect statistical data for HQ and ROs as required for reporting;
- Calculate, account and liquidate home leave lump sum advances and related travel claims by staff members;
- Create and up-date staff members and suppliers administrative data;
- Reconcile bank accounts;
- Respond to enquiries and provide support, advice and guidance to clients in Headquarters, Regional Offices, Country offices;
- Prepare financial tables, special reports, and other ad hoc internal reports;
- Undertake work associated with the annual opening and closing of accounts, review and clear suspense and clearance accounts, and perform closely related tasks;
- Perform ad hoc assignments, special projects, and other duties when required.
- Completion of secondary school education or its equivalent, complemented by training in accounting or book-keeping.

- Professional Certificate or higher level education an advantage.
- Demonstrated skill and proficiency in the use of computers and information technology;
- Expertise in the use of spreadsheet, word processing, presentation and Web-based software;
-Training in financial accounting, managing financial transaction processing, and/or income management, in an international environment, and using integrated financial management and reporting systems.

WHO Core Competencies:
1. Knowing and managing yourself
2. Producing results
3. Fosters integration and team work
- A minimum of 5 years of relevant experience with at least 2 years in the field of accounting or managing financial transaction processing, and/or income management in an international environment;
- Experience in using integrated financial management and reporting systems.

- Experience in using an ERP system such as Oracle would be an advantage.
- Excellent knowledge of English both written and spoken.

- Working knowledge of French would be an added advantage.
Additional Information:
- Only candidates under serious consideration will be contacted.
- This vacancy is open to candidates living in the local commuting area.
- Other similar positions at the same level may be filled from this Vacancy Notice.
- A written test may be used for screening purposes.
Annual salary: (Net of tax)
MYR45,114 per annum exempt of tax at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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