ASSISTANT TO TEAM (EMRO/12/FT458)

28 June 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EMRO/12/FT458
 
Title: Assistant to Team
 
Grade: G3
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years- Post of limited duration
 
Date: 3 December 2012
 
Application Deadline: 20 December 2012 Vacancy Filled
 
Duty Station:  Cairo, Egypt
 
Organization unit: EM/ASU General Administrative Services (EM/ASU) /
EM/RMS - Registry, Mailing & Shipping (EM/RMS)
 
OBJECTIVES OF THE PROGRAMME :
The Registry, Mailing & Shipping (RMS) unit is responsible for services including a range of logistic support that covers utility services for communication and mail handling services. Through continuous evaluation and assessment of such services, RMS is ensuring that adequate support to the Regional and Country Offices is provided to guarantee decentralized, secure an effective implementation of technical programmes.
Description of duties:
Purpose of the Position:
To assist with the pouch, courier and mailing functions.

Organizational context
Specific and general instructions for recurring activities are provided by the supervisor of the pouch and mailing services, accepted procedures and practices, administrative rules, software operating standards, filing systems, and departmental rules and procedures, and/or specific instructions.
Work is generally checked by supervisors for meeting expectations and overall quality.

Under the direct supervision of the Head, Pouch, Mailing and Courier Services, and the guidance of the Administrative Services Officer (ASO), the incumbent will be performing the following duties:

1. Prepares and dispatches pouches and official mail, and ensures timely delivery at destination;
2. Ensures adequate packing of pouches and parcels specially fragile and frozen items that require special treatment;
3. Arranges for all necessary formalities for clearance of incoming pouch, parcels or materials and confirms receipt, and follows up with airlines, shipping agents, airport authorities and courier companies to ensure proper and timely handling
4. Drafts related correspondences, and maintains files updated;
5. Records all transactions in the mailing database system, and generates related reports form the system as may be required;
6. Assists and replaces other Registry staff as required.

Achievement Activities Include:
- Timely dispatch of pouch, mail and courier.
- Organized filing and records keeping systems

REQUIRED QUALIFICATIONS
Education:
Essential:
Completion of secondary education or equivalent.

Skills:
Competencies:
1) Communicating in a credible & effective way.
2) Moving forward in a changing environment.
3) Fostering integration and teamwork.

Functional Skills and Knowledge
The incumbent maintains and updates knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training. He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department and WHO.

IT skills:
Good knowledge of standard office software. Experience with WHO operating systems is an asset.
Experience:
Essential:
Two years of relevant practical experience in administrative work.

Desirable:
Some experience in WHO, with a good knowledge of administrative rules and regulations, procedures and practices of an organization in the UN system.
Languages:
Proficiency in the use of the English and Arabic languages, reading, writing and speaking is essential, French an asset.
Additional Information:
This post is subject to local recruitment and will be filled by persons residing within the local commuting area. Only candidates under serious consideration will be contacted for interviews and tests, if applicable. The written test might be used as an eliminatory tool.
Annual salary: (Net of tax)
EGP 53906 (subject to deductions) at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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