SECRETARY (WPRO/12/FT453)

29 August 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: WPRO/12/FT453
 
Title: Secretary
 
Grade: G4
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years
 
Date: 23 November 2012
 
Application Deadline: 14 December 2012 Vacancy Filled
 
Duty Station:  Manila, Philippines
 
Organization unit:
 
OBJECTIVES OF THE PROGRAMME :
The objective of the Expanded Programme on Immunization is to reduce the morbidity and mortality from diphtheria, pertussis, tetanus, measles, poliomyelitis, tuberculosis, hepatitis B and other vaccine-preventable diseases by providing immunization against theses diseases. In particular, to ensure that the Western Pacific Region maintains its poliomyelitis-free status and accelerate progress towards measles elimination and hepatitis B control in the region.
Description of duties:
Under the general supervision and guidance of the Team Leader Expanded Programme on Immunization, the incumbent will carry out the following duties:

1. Screens incoming correspondents, documents and reports, and routes to the supervisor with full background information; ensures their distribution and follows up on deadlines;

2. Takes/transcribes technical and non-technical correspondence, reports, from dictation, tapes and manuscripts, using word-processing equipment, ensuring grammatical accuracy, conformity with procedural accuracy and format;

3. Drafts/prepares general correspondence, briefing notes, background matersials, etc. on brief instructions or at own initiative; types statements, reports, studies including statistical tables, etc. from manuscripts; takes notes at meetings and prepares minutes;

4. Arranges appointments for supervisors; receives visitors; places and screens telephone calls; responds to routine requests for information; and prepares briefing folders for supervisors' duty travels;

5. Opens, organizes and maintains general project files;

6. Assists in searching, compiling and maintaining information relevant to the programme; maintains, dates and monitors information on project activities in the Global Management System and generates reports as required;

7. Provides secretarial support to organize meetings, workshops and training courses, including prepartion of related folders;

8. Provides secretarial and clerical support to visiting staff and consultants as and when required;

9. Occassionally replaces secretarial staff within the office during their absence, as coordinated by the Administrative Assistant;

10. Performs other duties as may be required.
REQUIRED QUALIFICATIONS
Education:
Equivalent to graduation from secondary school with thorough training in secretarial and clerical duties. Formal or self-training in the use of standard office software and/or training in Oracle-based or other system is an asset.
Skills:
Thorough knowledge of administrative rules and regulations, GSM processes, word-processing, and spreadsheets. Comprehension of WHO programming and budgeting rules; basic knowledge on website management; strong interpersonal and communication skills, diplomacy and versatility; highly organized and self-motivated; ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain high standards of personal conduct.
Experience:
Three years of relevant experience in secretarial/clerical post or similar work experience in a large organization, preferably in WHO or in another international organization.
Languages:
Excellent knowledge of spoken and written English.
Additional Information:
Post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the office. Only candidates under serious consideration will be contacted.
Annual salary: (Net of tax)
404 545 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

A written test and interviews may be used as a form of screening

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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