FINANCE ASSISTANT (REP. MOLDOVA) (EURO/12/FT451)

11 December 2016
 
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: EURO/12/FT451
 
Title: Finance Assistant (Rep. Moldova)
 
Grade: G5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  One year (with possibility of renewal*)
 
Date: 22 November 2012
 
Application Deadline: 15 December 2012 Vacancy Filled
 
Duty Station:  Chisinau, Republic of Moldova
 
Organization unit: EU/RDC Regional Director Corporate Functions (EU/RDC) /
EU/CCC Country Relations and Corporate Communications (EU/CCC)
 
Description of duties:
As part of the Country Office team and under the general supervision of the Head of the Country Office, the incumbent performs a variety of financial, administrative, coordinating, monitoring and secretarial services in support of the Country Office's activities. This includes the following main duties:

- Provides support with the management of the Imprest account, financial documentation, records and reporting as well as cash/advance reconciliations, overseeing cash and bank balances and checking all payments authorized thereof. Monitors income and expenditure recording, receives and distributes funds to WHO counterparts, makes accounts reconciliation within the Country Office and with WHO Regional Office for Europe (EURO). Organizes vendor payments, processes and monitors all requests for payments (travel advances and claims, payment requests, payment orders, internal commitments, etc.) against PTAEO numbers provided. Monitors financial transactions between the relevant bank/s and WHO CO Moldova and makes regular cash and bank transfer reconciliations. Maintains regular contacts with national banks and other financial institutions to obtain day-to-day information on exchange rates, changes in procedures and regulations.

- Using the Global Management System (GSM), monitors availability of funds for project/programme budget levels and financial expenditures, according to the approved country work plan. Provides support during all planning, monitoring and evaluation exercises.

- Provides administrative coordination of financial and, as required, administrative and logistical aspects of the organization of meetings held in the country.

- Establishes and maintains an on line monitoring tool for the oversight of on-going Country Office collaboration with counterparts, WHO Collaborating Centres and other international organizations.

- Provides general administrative support as appropriate, including calendar coordination and preparation of official correspondence.

- Assists in the preparation of standard contracts (APW, DFC, etc.), recruitment of consultants and temporary advisers, designation/redesignation of WHO Collaborating Centres, and arrangements of study tours and duty travel.

- Advises, briefs and trains local staff on all financial issues pertaining the office.
REQUIRED QUALIFICATIONS
Education:
Essential:
Equivalent to graduation from secondary school or equivalent technical or commercial school and specialized training in finance/administration/
management related fields.

Desirable:
Equivalent to graduation from a school of III-IV level of accreditation according to national standards of the higher education.

Training -
Essential:
Training in accounting. Work with computerized systems and databases. Administrative training.

Skills:
Competencies required:

1) Communicating in a Credible and Effective Way - Being the first point of communication with the WHO Country Office, good communication skills are essential and will impact on the WHO/EURO and the Country Office's image.

2) Fostering Team Integration and Teamwork - This is an essential trait for the environment in which the incumbent is operating.

3) Producing Results - A systematic and efficient approach to work is very important in this position; as well as having initiative and taking responsibility for own work.

4) Ensuring Effective Use of Resources - The incumbent needs to manage well her/his own time and all the resources given.

5) Respecting and Promoting Individual and Cultural Differences - The incumbent works in an international team and constantly communicates with a large international office.

Personal qualities:
The incumbent must possess a cooperative spirit, flexibility and openness to new ways of working, be willing and able to work in a team of staff with mixed skills, sharing information, assignments and tasks to ensure achievement of shared goals. The incumbent must be suitable for work in an international environment; be able to establish and maintain good working relationships with staff members and national/international contacts. Since the incumbent is often the first point of contact with enquirers both from within and outside the Organization, tact, discretion and courtesy are essential personal attributes.
Experience:
Essential:
Considerable and progressively responsible experience in the finance/administrative field. Bookkeeping experience (minimum 2 years).

Desirable:
Experience within WHO and/or UN.
Languages:
ENGLISH -
Essential:
Excellent knowledge.

NATIONAL LANGUAGE -
Essential:
Excellent knowledge.

RUSSIAN -
Desirable:
Very good knowledge.

Desirable:
Knowledge of other WHO/EURO languages IS an asset.
Additional Information:
* Extension of apointments are subject to a)satisfactory performance b) continued need for the function and c) availablity of funds.

Interviews will take place using a competency-based approach.

Shortlisted candiates will be subject to financial/pc skills testing.

Similar posts could be filled using this vacancy notice.

Applicants should live within commuting distance of Chisinau.
Annual salary: (Net of tax)
Leu - 139767 at single rate
Not applicable with primary dependants

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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