26 September 2017
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The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/12/GSC/TASR51
Title: Finance Clerk (several positions)
Grade: G4
Contract type: Temporary Appointment under Staff Rule 420.4
Duration of contract:  Six months initially
Date: 13 December 2012
Application Deadline: 27 December 2012 Vacancy Filled
Duty Station:  Kuala Lumpur, Malaysia
Organization unit: HQ/GSC Global Service Centre (HQ/GSC) /
HQ/GFI Global Finance (HQ/GFI)
Accounts Payable
The WHO Global Service Centre provides administrative services to all staff and all WHO offices worldwide in respect of human resources, payroll, pension, procurement, accounts payable and support of specific corporate IT applications. The aim of this Centre is to serve as the global processing platform for the swift and reliable delivery of a comprehensive array of products and services covering all these fields.

The Global Finance (GFI) provides processing and accounting for all payroll, supplier and staff expense payments for the Organization. Payments are prepared on the basis of approved information with the integrated GSM systems, originating from other parts of WHO, and from multiple applications (e.g. Procurement, HR, Travel etc). Payment processing requires a number of high volume tasks, which nevertheless requires attention to detail. Processing errors could lead to large-scale financial loss to the Organization, and severe inconvenience to staff and/or suppliers, globally.
Description of duties:
The duties are not intended to be all-inclusive nor are all duties carried out by all the assistants. However, staff may be rotated and assigned to perform other duties within Accounts Payable Unit including ad hoc assignments as determined by the Head of Accounts Payable including reinforcing other teams or replacing other staff members as required.

As part of the Staff Expense Payments team, the incumbent is responsible for the following activities:
- Process and ensure correct accounting entries for travel advances and claims;
- Prepare payment of advances and claims to eligible staff and meeting participants;
- Check travel claims with supporting documentation, in accordance with rules and regulations;
- Check and verify batches of computer processed travel claims;
- Prepare and verify computer produced payments and accounting entries;
- Reconcile bank accounts and General Ledger accounts;
- Calculation and accounting for lump sum entitlements for staff members.

As part of the Supplier Accounts Payable team:
- Maintain the Supplier Master records;
- Process supplier invoices;
- Maintain all payment documents in accordance with rules and regulations;
- Process payments for the eligible invoices;
- Collect statistical data for HQ and Regional Offices (ROs) as required for reporting;
- Create and up-date staff members' and suppliers' administrative data;
- Reconcile bank and General Ledger accounts;
- Respond to enquiries and provides support, advice and guidance to clients;
- Perform ad hoc assignments, special projects, and other duties as required.
- Completion of secondary school education or its equivalent.

- Training in accounting or book-keeping is an added advantage.
- Proficient in the use of computers and information technology.
- Expertise in the use of spreadsheet, word processing, presentation and web-based software.

WHO Core competencies:
1. Knowing and managing yourself
2. Producing results
3. Fosters integration and team work

- 2 to 3 years of experience, preferably in the field of accounting or finance.

- Experience with financial module of an ERP system, particularly Oracle would be an advantage.
- Good knowledge of English both written and spoken.

-Working knowledge of French would be an added advantage.
Additional Information:
- Only candidates under serious consideration will be contacted.
- This vacancy is open to candidates living in the local commuting area.
- Other similar positions at the same level may be filled from this Vacancy Notice.
- A written test may be used for screening purposes.
Annual salary: (Net of tax)
MYR34,185 per annum exempt of tax at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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