PARALEGAL (PAHO/12/FT427)

8 December 2016
 
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Vacancy Notice No: PAHO/12/FT427
 
Title: Paralegal
 
Grade: G6
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period.
 
Date: 1 November 2012
 
Application Deadline: 5 December 2012 Vacancy Notice Cancelled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Office of Legal Counsel (LEG)
 
OBJECTIVES OF THE PROGRAMME :
Provides advice and legal counsel to PAHO/WHO's Governing Bodies, Executive Management, PAHO/WHO Representatives (PWRs), CPC, FEP, Center Directors in all legal matters, including the application of national and international law to the Organization's programs and activities as well as constitutional, administrative, and procedural matters. Drafts, reviews, and/or negotiates contracts, treaties, agreements, resolutions, and any other type of instrument which has legal implications for the Organization. Represents and defends the Organization before the Administrative Tribunal of the International Labor Organization and other national or international judicial and quasi-judicial fora.
Description of duties:
Description of duties:
Under the direct supervision of the Legal Counsel, Office of Legal Counsel (LEG), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
a) Draft affidavits, summarize precedents, and prepare exhibits and demonstrative facts for cases being submitted before the Administrative Tribunal of the International Labor Organization (ILO);
b) Function as LEG's focal point for the Extrabudgetary Initiatives' internal review process and draft initial legal opinions in response to related queries following general instructions given by supervisor;
c) Prepare initial drafts of Technical Cooperation Agreements, contracts and other legal documents to which PAHO is a party for the final review of a Legal Advisor;
d) Assist Legal Advisors in the process of drafting legal documents/agreements by: reviewing submission for completeness; identifying individuals, entities and organizations involved; summarizing project objectives and comments received from technical and administrative entities, identifying inconsistencies or missing information; monitoring and following up on target deadlines and tracking responses to ensure receipt; maintaining involved parties informed of status; etcetera.;
e) Review proposed routine agreements, contracts and other legal documents to ensure they conform with the previous authorization given by LEG;
f) Perform research, often of a technical nature, including research at the Library of Congress, law libraries or using on-line tools such as the Internet, Lexis/Nexis, Westlaw, etc.;
g) Identify and gather background information and references for the preparation of legal opinions, agreements and other documents being sent for the signature of the Director; request missing/corrected information from technical entities and country offices;
h) Develop and maintain the LEG Library; circulate information on new publications available; maintain collections of reference materials; develop and update a computerized retrieval information system as necessary;
i) Prepare responses to external requests for legal documents, general information on the legal status of the Organization; privileges and immunities, etc.;
j) Maintain LEG's registry and file of finalized agreements; update case files; reference materials and related indexes; notify appropriate units/organizations of contract expiration dates
k) Maintain and update LEG's agreements/documents database system and spread sheets; assign control numbers and cross-reference data as appropriate to ensure complete and accurate compilation to facilitate data retrieval;
l) Participate in the design, development and implementation of LEG's database on international agreements; make recommendations regarding modifications to the system;
m) Prepare correspondence in English and Spanish, in draft or final version, on own initiative or from written/oral instructions.
n) Type, scan, reformat and prepare in final form, drafts, correspondence, legal documents, manuscripts, reports, articles, speeches, tables, charts, spreadsheets, forms, graphs, transparencies, etc., in English and Spanish, which may involve the use of technical terminology using standard office computer software; proofread to ensure accuracy, correct spelling and punctuation, neat and orderly presentation of the text and adherence to the Organization's pertinent manual provisions;
o) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: High school diploma with formal training in the paralegal field.
Desirable: A paralegal certification would be an asset.
Skills:
Key Behavioral Competencies:
-- Intrainstitutional Action: Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
-- Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success -collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
-- Communication: Establishes and proactively engages in productive dialogues in one's work inside and outside the Organization, and assists in the building of consensus. Seeks to share information with others within the organization, both face to face and through communication and information technology systems as appropriate.
-- Service Orientation: Follows through on the client inquiries, requests and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction.
-- Accountability: Accurately and objectively provides information, as required, on one's activities. Prepares accurate and objective reports on one's activities and partial/final results. Can account for each of the specific tasks of one's work.
-- External Action: Establishes and maintains identifiable, results-oriented mutually beneficial productive relations and partnerships with counterparts in other institutions and sectors. Able to sustain working relationships with people in other institutions.

Technical Expertise:
-- Knowledge of legal principles and practices.
-- Ability to research and analyze legal data and determine related legal actions.
-- Ability to plan, organize, coordinate and carry out paralegal/legal processes, such as: researching, analyzing and organizing information to prepare comprehensive status reports, drafting initial legal opinions and/or documents, processing and record-keeping, preparing integrated reports and/or documents from separate sources, etc.
-- Skills in planning, organizing, evaluating, problem-solving and decision-making of office management processes.
- Very good written and oral communication skills.

IT Skills:
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, Access and Outlook. Operational knowledge of automated systems and microcomputers particularly with regards to legal, and/or administrative operations. Knowledge of other software programs such as Microsoft Access, Visio, SharePoint and Project would be an asset.
Experience:
Six years of experience in paralegal work or four years of experience in paralegal work, and one full year (or credit equivalent) of college or university level courses in the paralegal field, or two years of experience in paralegal work, and two full years (or credit equivalent) of college or university level courses in the paralegal field.
Languages:
Very good knowledge of English and Spanish.
Additional Information:
Note: This is a paralegal position. Practicing lawyers will not be considered for this position.

A WRITTEN TEST AND/OR INTERVIEW MAY BE HELD FOR THIS POST. ADMINISTRATIVE/SUPPORT POSITIONS IN WASHINGTON, D.C. ARE OPEN TO WASHINGTON, D.C. METROPOLITAN AREA RESIDENTS ONLY. CANDIDATES MUST HOLD A U.S. CITIZENSHIP OR PERMANENT RESIDENT ALIEN CARD/GREEN CARD. CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM.
THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.
Annual salary: (Net of tax)
US$ 47,670.00 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
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