PROGRAM BUDGET SPECIALIST (PAHO/12/FT405)

1 June 2016
 
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Vacancy Notice No: PAHO/12/FT405
 
Title: Program Budget Specialist
 
Grade: P3
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years, first year probationary period
 
Date: 15 October 2012
 
Application Deadline: 12 November 2012 Vacancy Notice Cancelled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Planning, Budget, and Institutional Development (PBI)
 
OBJECTIVES OF THE PROGRAMME :
Planning, Budget, and Institutional Development (PBI) is responsible of the strategic and operational planning, budget management, resource coordination, and performance monitoring and assessment processes in the Organization. It is also in charge of program management, identification, design, piloting, negotiation, and evaluation of voluntary contribution projects. Leads and coordinates the management of information system of the Bureau, working in coordination with the different business owners. Finally, it is in charge of institutional and organizational development. PBI ensures that the mandates of the Governing Bodies and relevant international fora are addressed by the PAHO Strategic Plan, which in turn should be aligned with the Health Agenda for the Americas and Global Work Plan and Planning and Budget of the World Health Organization (WHO). PBI leads the Organization's Results-based Management framework in coordination with the Pan American Sanitary Bureau (PASB) Executive Management and working with all entity managers. It contributes to the organizational learning through sharing of lessons learned from different assessments and evaluations conducted at all levels of the Bureau.
Description of duties:
Under the general supervision of the Manager, Planning, Budget and Institutional Development (PBI) and the direct supervision of the Senior Advisor, Program Budget Management, PBI/PB, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
a) Collaborate in the organization and management of the Organization's program budget operations with focus on voluntary contribution funded projects, including the coordination and consultation actions regarding funding with responsible managers;
b) Coordinate and manage the day-to-day budget operations and control functions pertaining to all voluntary contribution resources by:
--Setting up and entering into the budget system the records of all voluntary contributions received by the Organization; coordinating these actions with Financial Resources Management (FRM) and other administrative areas in charge of the implementation of the technical projects; preparing allotment notification/revisions based on authorized operating budget levels;
--Establishing and certifying availability of funds for financing of posts under voluntary contribution projects and program support cost (PSC) (PX and AS funds);
--Analyzing the extra-budgetary grants to ensure that donor's contributions are properly reflected, programmatically and in the respective extra-budgetary allotments; making and/or recommending the appropriate budgetary and/or accounting adjustments;
--Reviewing and analyzing allotments, award lines and financial obligations to ensure proper utilization of funds;
c) Review project proposals and/or agreements of voluntary contributions for budgetary implications; ensure that the proposed budget meets the requirements to finance programmed activities, particularly those related to hiring of international staff; identify problems and recommend changes when necessary;
d) Assist in the overall management of the implementation of voluntary contribution grants and allotment process to ensure compliance with donor agreements and consistency with the Organization's financial rules, regulations, procedures and systems;
e) Monitor, analyze and provide feedback on the status of project grants and allotments to managers; make recommendations to ensure the maximum utilization of funds;
f) Maintain dialogue with WHO/HQ on allotment authorizations for WHO voluntary contribution funds; record and establishes the corresponding registration of allotments into the budget system;
g) Collaborate with the Team in evaluating and interpreting rules, regulations, policies and procedures affecting the operation of voluntary contribution funds, especially those established by donor agencies;
h) Assist in the establishment of the workload of the administrative staff assigned to the Team; ensure the smooth flow of work as related to voluntary contributions;
i) Design and maintain a variety of programmatic and budgetary reports, combining data from all existing management information systems for analysis and decision making at all levels of the Organization;
j) Participate as a member in other PBI Project Teams and in Cross-Organizational Teams as needed;
k) Perform other duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
A bachelor's degree in business administration, finance, accounting or in a related field from a recognized university.
Skills:
Key Behavioral Competencies
--Intrainstitutional Action - (L03): Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization.
--Communication - (L03): Actively engages in conversation with the key players in a multicultural environment both within and outside the organization. Develops a network of appropriate contacts inside and outside PAHO to gain information or to build an alliance. Takes into consideration the multicultural differences within the organization.
--Analysis Synthesis and Forecasting - (L03): Takes or organizes individual and collective action after analyzing situations on the basis of the available evidence and knowledge. Continuously analyzes the evolution of situations in an area of work and makes suggestions to adjust or confirm the decisions necessary to implement required actions. Is capable of anticipating the implications of an analyzed situation between six months to one year ahead.
--Information Management - (L03): Takes initiative to improve systems for the presentation and dissemination of information. Supports, through competent use of the available systems and technologies, the development of data presentations.
--Teamwork - (L03): Promotes team work and leads one's area to finish tasks and accept responsibility. Creates a positive environment within the area of work. Makes everyone feel like they are part of the team as well as welcomes and appreciates everyone's ideas and suggestions. Able to see the positive aspects of working as a team, shares the team's enthusiasm for achieving mutual goals.
--Accountability - (L03): Identifies, in conjunction with management, specific activities, processes jobs that require defined accountability, linking them to accountability strategies and objectives. Revises periodically progress made in the established work plan with his/her supervisor. Constantly reaches their objectives.
--Devising the budget for interventions and cost optimization- (L03): Does a complete analysis of the different components of the budget for the intervention plans. Participates in the preparation of budget alternatives for intervention plans, providing input for financial analysis, activity funding, and understanding the implications of the potential results to optimize resource use.



Technical Expertise
--Theoretical and practical knowledge in program budget and control with a high degree of specialization in analysis including knowledge of managerial and accounting concepts and principles within a result based management framework.
--Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendation on key budgetary issues.
--Ability to integrate managerial and technical inputs into recommendations for decision-making process; ability to organize and coordinate multiple issues and tasks in a complex organizational environment.
--Ability to manage multiple issues and tasks in a complex organizational environment to re-prioritize actions on short notice.
--Excellent professional oral and writing skills, including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

IT Skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of other software programs such as Visio and Project will be an asset.
Experience:
Seven years of combined national and international progressively more responsible experience in financial management operations, including activities related to program budget operations, strategic resource allocation and project management.
Languages:
Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Additional Information:

PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, assignment grant, rental subsidy, and home leave.

ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Annual salary: (Net of tax)
US$56,091.00 at single rate
US$60,091.00 with primary dependants
Post Adjustment: 48.4 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
PAHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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