ACCOUNTING ASSISTANT II (PAHO/12/FT398)

27 June 2016
 
PDF/Print version
Share this vacancy
 
Returning applicants, please log in
Not registered? Register here
 
List of closed vacancies
 
Return to current vacancies list
Vacancy Notice No: PAHO/12/FT398
 
Title: Accounting Assistant II
 
Grade: G5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Until December 2013. Post of Limited Duration
 
Date: 5 October 2012
 
Application Deadline: 26 October 2012 Vacancy Notice Cancelled
 
Duty Station:  Washington, D.C., United States of America
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Financial Resources Management/Staff Benefits, Salary, Social Security and Tax Administration (FRM/ST)
 
OBJECTIVES OF THE PROGRAMME :
The Area of Financial Resources Management (FRM) oversees the financial transactions of the Organization by establishing its financial regulations and rules, as well as the accounting policies and procedures; monitors the inflow of funding and utilization of resources; processes the disbursements of funds; prepares the Organization's financial statements including the reporting of regular funds and extra-budgetary funds; is responsible for investments, banking, and financial analysis; monitors the country offices' financial administration, Staff Health Insurance, settlement of U.S. taxes, and the processes and systems within FRM's area of responsibility.
Description of duties:
Under the general supervision of the Advisor, Staff Benefits, Salary, Social Security and Tax Administration (FRM/ST), and the direct supervision of the Finance Specialist, FRM/ST, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
a) Perform audits of Personnel Actions and other documents related to staff members' payroll records and perform non-standardized computation of retroactive salary adjustments, as needed;
b) Calculate and encode the monthly local currency and U.S. dollar payroll records for computer processing, including computations for broken periods and manual encoding and monitoring of National Officers' salaries, assuring accuracy of the Organization's costs, including contributions to the employee benefit plans, payments to trust funds and reserves, appropriately classified by funding source where required, and the allocation of fixed costs; prepare journal entries for adjustments to general ledger accounts as needed;
c) Calculate and encode the monthly local currency and U.S. dollar payroll for overtime including non-standardized retroactive adjustments based on revised salary scales; approving final overtime accounting reports and FAMIS interface transactions, and preparing manual journal entries for general ledger accounts as needed;
d) Initiate processing, editing and effecting local currency and U.S. dollar payments for retroactive salary scale revisions; process FAMIS interface and review accuracy of transactions generated; calculate adjustments and journalize costs, payments and contributions of staff not included in the batch process, including National Officer staff;
e) Audit the payroll transactions through an examination of the computerized payroll edit journal, monthly payroll changes report and coordinate required changes with the personnel and computer departments;
f) Calculate salary advances, terminal entitlements, leave-without-pay and other special status non-standardized computations; prepare manual journal entries for general ledger accounts after an audit of required documentation and the payroll records;
g) Review Consultant Contract/Travel Authorization documents; calculate costs and arrange for the establishment of expenditure obligations for persons employed as International Consultants, calculating monthly salaries based on a review of the certification of work performed and the clearance certificate (when required), accounting for all costs, payments, and benefit contributions by journal entries to the appropriate general ledger accounts;
h) Review Consultant Contract/Travel Authorization documents; calculate costs and arrange for the establishment of expenditure obligations for persons employed as daily conference staff, including Interpreters and Revisors; calculate salaries of such staff, accounting for all costs, payments, and benefit contributions by journal entries to the appropriate general ledger accounts, maintaining appropriate records;
i) Analyze, review, and reconcile assigned general ledger accounts related to staff receivables, payment clearance accounts, and suspense accounts on a monthly bases; coordinate with the Accounts Section regarding necessary adjustments; evaluate journal entries made by country offices on behalf of the Payroll Team for the payment of salaries and overtime;
j) Provide salary and earnings information upon request; assist in the training of staff in the team and/or substituting for other payroll posts as required;
k) Performing other related duties, as assigned
REQUIRED QUALIFICATIONS
Education:
Essential: High school diploma with formal training in the accounting or financial fields.
Desirable: Specialized training at college, university, or business school level with emphasis in accounting and/or finance would be an asset.
Skills:
Key Behavioral Competencies:
-- Intrainstitutional Action: Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
-- Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information.
-- Service Orientation: Follows through on the client inquiries, requests and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction.
-- Communication: Establishes and proactively engages in productive dialogues in one's work inside and outside the Organization, and assists in the building of consensus. Seeks to share information with others within the organization, both face to face and through communication and information technology systems as appropriate.
-- Accountability: Accurately and objectively provides information, as required, on one's activities. Prepares accurate and objective reports on one's activities and partial/final results. Can account for each of the specific tasks of one's work.
-- Administrative support for technical cooperation interventions: Searches for and furnishes relevant information about resource allocation and deadlines, potential critical points, risks and benefits, and other related aspects of available options to provide support for the technical cooperation teams.

Technical Expertise:
-- Knowledge of basic accounting principles and practices.
-- Ability to analyze financial and personnel data, apply rules and regulations, and determine and calculate associated entitlements, contributions to employee benefit plans, and other associated salary costs.
-- Ability to plan, organize, coordinate and carry out financial/accounting processes, such as: monitoring budget and accounting activities, determining priorities, adjusting or identifying internal procedures, etc.
-- Ability to write and organize routine and non-routine correspondence and reports in English and Spanish.
-- Proficiency in the use of automated financial accounting systems and specialized mainframe or software programs associated with assigned responsibilities.

IT Skills:
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Operational knowledge of automated systems for financial accounting, and/or other administrative operations. Other IT skills and knowledge of other specialized application software in the area of payroll processing and/or ERP systems will be an asset.
Experience:
Essential: Five years of experience in accounting and/or finance work, or three years of experience in accounting and/or finance work, and one year of college or university level courses towards a declared major/minor in the area of accounting and/or finance.

Desirable: Experience in payroll processing using automated payroll and/or financial accounting systems would be an asset
Languages:
Very good knowledge of English and Spanish.
Additional Information:
ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.

ADMINISTRATIVE/SUPPORT POSITIONS IN WASHINGTON, D.C. ARE OPEN TO WASHINGTON, D.C. METROPOLITAN AREA RESIDENTS ONLY. CANDIDATES MUST BE U.S. CITIZENS OR HOLD A PERMANENT RESIDENT ALIEN CARD/GREEN CARD.

CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.

THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE
Annual salary: (Net of tax)
US$ 41,814.00 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

This vacancy is shown for viewing only. It is not currently open for applications
 
 
PAHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
Share