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Vacancy Notice No: PAHO/12/FT374
Title: Manager, Planning, Budget and Institutional Development
Grade: D1
Contract type: Fixed-term Appointment
Duration of contract:  Two years, first year probationary period
Date: 24 September 2012
Application Deadline: 22 October 2012 Vacancy Notice Cancelled
Duty Station:  Washington, D.C., United States of America
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Planning, Budget and Institutional Development (PBI)
Planning, Budget and Institutional Development(PBI) is responsible for strategic and operational planning, budget management, institutional development, resource coordination, and performance monitoring and assessment processes in the Organization. It is also in charge of program management, identification, design, piloting, negotiation, and evaluation of voluntary contribution projects. Leads and coordinates the management of the management information system of the Bureau, working in coordination with the different business owners. PBI ensures that the mandates of the Governing Bodies and relevant international fora are addressed by the PAHO´s Strategic Plan, which in turn should be aligned with the Health Agenda for the Americas and the Global Health Agenda and Global Program of Work of the World Health Organization (WHO). PBI leads the Organization's Results-based Management framework in coordination with the PASB Executive Management and working with all entity managers. It contributes to the organizational learning through sharing of lessons learned from different assessments and evaluations conducted at all levels of the Bureau.
Description of duties:
Under the general supervision of the Director (D) and the direct supervision of the Deputy Director (DD), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
a) Provide authoritative technical, managerial and policy advice in the following areas of work:
 Results-based Management
 Strategic and Operational Planning
 Performance Monitoring and Assessment
 Program Budget
 Program Management and support
 Resource Coordination
 Horizontal Team-Oriented Organization
 PAHO/WHO E-Manual and, separately, Operational Manual for PASB Country Offices and Specialized Pan American Centers
 Institutional and Organizational Development
 Pan American Sanitary Bureau (PASB) Management Information System
b) Lead the results-based management (RBM) process in the Organization, implementing the following modules of the PAHO´s RBM framework: planning, implementation and performance monitoring and assessment, and accountability. Work in coordination with the Internal Oversight and Evaluation office which implements the Independent Evaluation and Learning module;
c) Provide technical cooperation to Member States and coordinate on behalf of the PASB the elaboration and evaluation of the Health Agenda for the Americas (HAA);
d) Lead the strategic planning process in the Organization, which includes the elaboration and implementation of the PAHO's Strategic Plan and its Biennial Program and Budget plans, in coordination with the World Health Organization, and in alignment with the HAA;
e) Lead the operational planning process in the Organization, which includes the elaboration of the entities´ Biennial Work plans, and their approval by the PASB Executive Management;
f) Lead the process of institutional and organizational development, including the management of the PASB Management Information System, coordinating with all the Bureau business process owners
g) Lead the Performance Monitoring and Assessment process to evaluate progress in the implementation of the PAHO's Strategic Plan; including the elaboration of the Program and Budget assessment reports and the progress and final reports of the PAHO's Strategic Plan to be presented to PAHO's Governing Bodies;
h) Lead the process to budget the Strategic Plan and its Program and Budgets, including the resource coordination process. Coordinate these processes with the team in charge of mobilization of resources;
i) Lead the process of elaboration and approval of voluntary contribution projects. Lead the process of elaboration and supervision of policies and instruments that facilitate the execution of assessed and voluntary contributions;
j) Develop, define and establish the objectives, strategy, plan and budget of the Entity; ensuring an Organization-wide approach and that strategies and objectives are aligned with the Organization's mission, vision, values, policies, strategies, business needs and priorities, in order to improve performance and achieve results. Ensure that results and products delivered by PBI are aligned with the PAHO Strategic Plan and make significant contributions to its Strategic Objectives (SO) and Regional Expected Results (RERs);
k) Determine the viability of, and recommend projects and activities for the Entity, as well as determine strategies for implementation, including suitable financing, resource coordination and mobilization, and executing arrangements. Assure the timely monitoring, reporting and evaluation of results and accomplishments for the benefit of the Member States and the Organization;
l) Administer, allocate and monitor the Entity's financial, logistical and staff resources; prepare, and justify the Entity's program and budget proposals; plan and organize the formulation, development, implementation and control of information systems to monitor and improve the Entity's business processes. Oversee negotiation and approve contracts and agreements with suppliers, distributors, federal and state agencies, and other organizational entities;
m) Define the Entity's personnel component including the organizational structure, competencies and terms of reference. Initiate and recommend approval of personnel actions for all Entity´s staff and assure timely personnel evaluations. Monitor the competencies of the Entity to ensure optimal performance and staff development; monitor workloads to ensure equitable distribution of work in the Entity and maintain job satisfaction, efficiency and output; and follow up on any deviation of work results from objectives;
n) Promote team work across the Organization and the establishment of an environment which encourages participation, stimulates each staff member's creativity, and fosters a multidisciplinary approach to the solution of specific problems; overall responsibility for the Horizontal Team Oriented Organization policy and its implementation across the PASB
o) Provide a stable managerial framework that demonstrates credibility, trust and value to Member States, clients and donors, while optimizing staff performance;
p) Provide intellectual and managerial leadership to guide and motivate staff to work in a multicultural environment; promote a culture of ethical behavior and integrity in accordance with the Organization's Code of Ethical Principles and Conduct in order to ensure a culture of respect, responsibility, accountability, and compliance;
q) Provide leadership, guidance and monitoring of supervised staff by setting clear work objectives, ensuring timely and effective use of performance reviews and feedback mechanisms, engaging in regular communications, and solving interpersonal or technical conflicts; establish and support a learning environment, to include staff development in PAHO fundamentals, managerial competencies and technical expertise;
r) Serve as communication link between the Deputy Director and the Entity on matters of policy, strategy, program implementation and evaluation;
s) Identify, promote, establish, maintain, and coordinate liaison across PAHO, within WHO, with other United Nations organizations or with other partners, in order to maximize programmatic integration, efficiency and effectiveness;
t) Direct and participate in the development of policies and their implementation and provide authoritative advice in relation to policy and procedures under the areas of responsibility; overall responsibility for the maintenance and development of the PAHO/WHO E-Manual for policies of the Organization and the Operational Manual for Country Offices and Specialized Pan American Centers.
u) Perform other duties as assigned.
Essential: A bachelor's degree in management, business administration, international relations or related field, and a master's degree in public health, organizational development, international relations or related field from a recognized university.
Desirable: A Ph.D. or M.D. degree would be an asset.
Key Behavioral Competencies
--Intrainstitutional Action: Displays, through leadership and decisions, understanding of the political systems and underlying drivers. Plans and evaluates both unit and individual results to achieve the PAHO's mission. Requires that projects be grounded in scientific evidence and that they be consistent with PAHO's vision, mission and values, and appropriate for the setting in which they will be carried out. Demonstrates a full commitment to the mission and values of the Organization by aligning the area of work with the strategic direction of the Organization. Behaves consistently in accordance with the Code of Ethics of the Organization.
--Analysis, Synthesis, and Forecasting: Leads one's Entity toward a culture of decision-making that is based upon objective analysis of situational evidence and application of previously acquired knowledge. Provides oversight in the verification process that targets how Entity of work takes action in situations that will require future intervention, based on ongoing analysis. Presents solutions evaluating the advantages and disadvantages of each option. Is capable of anticipating the implications of an analyzed situation for two years or more.
--Performance Management: Evaluates the performance of subordinates in terms of the organizational strategy, provides feedback offering measurable suggestions and promotes their professional development. Develops and implements realistic and achievable work plans--including tasks, priorities, resources and schedules. Adjusts goals and courses of action to meet changing needs. In a systematic way develops people through demanding and challenging projects utilizing each employee's competencies. Effectively uses the Organization's official performance evaluation processes and systems. Uses a regular evaluation system. Provides constant and positive feedback to focus development efforts.
--Teamwork: Develops a high performing team in one's operational Entity and also encourages teamwork across the Organization. Establishes and models the standard for teams and teamwork. Provides significant contributions when participating in internal and external work teams. Initiates and leads mutually beneficial productive interpersonal relationships based on trust, both inside and outside the Organization.
--Communication: Instills a culture that encourages effective communication in multicultural environments. Models effective dialogue that seeks all opportunities of conversation with key players by displaying or underlying drivers. Seeks to align the area of work with a strategic direction of the organization by displaying underlying values.
--Devising the budget for interventions and cost optimization: Achieves valuable results from the organizational strategies. Makes optimal use of the available resources. Advocates ethical behavior and follows organizational guidelines when managing resources, helping to prevent and eventually resolving conflicts of interest.
--Thinking, planning and the strategic management of technical cooperation interventions: Evaluates the ideas for interventions in terms of their potential for change and transformation before deciding to execute them. Follows the Organization's strategy in executing technical cooperation interventions in order to generate expected results.
--Evaluation of technical cooperation interventions: Bases area, program, and organizational decisions on the results of the evaluations of current and future interventions.
--Resource Mobilization: Establishment of an internal Culture that supports the Organization's strategic direction program of work and the organizational results to enable effective resource mobilization. Supports and makes all efforts to increase the level of resources that are considered necessary for operations. Is capable of negotiating with different types of organizations. Uses the financial and non-financial resources with objectivity.

Technical Expertise
--Managerial: Extensive experience in senior, progressively responsible positions in the management of a large public or private health organization, administration of matters requiring sensitive negotiation and political high level interventions, and in institutional and organizational development. Management of corporate information systems in coordination with the respective business process owners. Resourcefulness, initiative, highly developed judgment and interpersonal skills to deal with difficult situations and sensitive areas.
--Administrative: Skills or experience in resource mobilization and familiarity with financial management, and the creation and integration of administrative platforms for the delivery of the highest quality Finance, Budget, Human Resources, General Administrative and Infrastructure services. Courtesy, tact, sensitivity to manage confidential information, and ability to establish and maintain effective working relations with people of different professional levels, discipline, nationalities, and cultural background.
--Technical: Extensive progressive experience at a senior decision-making level, in particular in managing complex public health organizations and programs both at national and international levels. Wide and varied knowledge of public health information sources and systems, including innovative use of the web and social media. Experience in performance monitoring and assessment and in providing technical advice to managers and staff.

IT Skills
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Other IT skills and knowledge of other software programs such as Visio, Microsoft SharePoint and Project will be an asset.
Essential: Fifteen years of combined national and international experience in progressively challenging managerial positions, working in strategic planning, budget management, institutional and organizational development, resource coordination, and performance monitoring and assessment, preferably in the public health field. Experience should include demonstrated skills in program leadership and institutional and organizational development; including the design, development and follow-up of health projects.
Desirable: Experience in a senior managerial position in the formulation of high level policy documents and strategic plans, involving coordination with national governments. Experience in the management of corporate management information systems.
Very good knowledge of English or Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.
Additional Information:
PAHO offers an attractive compensation package including an annual net salary (subject to mandatory deductions for pension contributions and health insurance), dependency benefits, pension plan, health insurance scheme, and 30 days annual leave. Benefits for internationally recruited staff may include travel and removal expenses on appointment and separation, assignment grant, rental subsidy, and home leave.
Annual salary: (Net of tax)
US$95,394.00 at single rate
103,204.00 with primary dependants
Post Adjustment: 48.4 % of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

This vacancy notice may be used to fill other similar positions at the same grade level.

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All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

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Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Notice Cancelled

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