PROGRAM MANAGEMENT & PARTNERSHIP SPECIALIST (PAHO/11/FT256)

29 May 2016
 
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Vacancy Notice No: PAHO/11/FT256
 
Title: Program Management & Partnership Specialist
 
Grade: NO-C
 
Contract type: Fixed-term Appointment
 
Duration of contract:  18 months. Post of Limited Duration.
 
Date: 30 August 2011
 
Application Deadline: 16 September 2011 Vacancy Filled
 
Duty Station:  Guatemala City, Guatemala
 
Organization unit: AM Americas (AM) /
AMRO Americas Regional Office (AM/RGO)
Office Representation in Guatemala (PWR-GUT)
 
OBJECTIVES OF THE PROGRAMME :
The Country Office is the basic organizational unit for technical cooperation with the country, and has to ensure that: a) The Pan American Health Organization (PAHO)/World Health Organization (WHO) country program of technical cooperation and the Organization's country presence provide adequate and appropriate support to the national health development process while at the same time enabling the country to shape the sub-regional, regional and global health agenda; and, b) The analysis, development, and follow-up processes of the PWR Biennial Work Plan, including identifying and facilitating the availability of resources for cooperation in health, as well as strengthening coordination mechanisms, alignment and harmonization of the international cooperation in health, while monitoring commitments of country towards Millennium Development Goals (MDGs) and national as well collective agenda, including the sub-regional, regional and global mechanisms for cooperation on health. The country office, as and when necessary, draws upon the PAHO/WHO resources from all levels and areas.
Description of duties:
Under the general guidance of the Manager, Planning, Budget, and Resources Coordination (PBR), and the direct supervision of the PAHO/WHO Representative, the incumbent is responsible for the following duties and responsibilities:
a) Provide technical support and advice to the Representation on strategic and operational planning, programming, budgeting, resource coordination and mobilization and managerial aspects to improve the delivery of the technical cooperation, facilitate, elaborate and monitor Country Cooperation Strategy (CCS), as well agreements on technical cooperation with the Ministry of Health (MoH) and strategic partners, at the international and national levels to address national public policies and plans.
b) Apply the tools and systems for operational planning, and support the implementation of the planning, programming, budgeting and resource coordination processes through an entity wide participatory process.
c) Implement the results based management framework and develop the managerial tools to ensure the achievement of expected results by the Country Office.
d) Support the Representative in the operational planning and implementation of the Country Office's Biennial Work Plan (BWP) and the Semester Work plans (PTS), ensuring that these are aligned with the Organization's Strategic Plan and Country Cooperation Strategy (CCS), including the preparation of reports; advising on setting realistic targets and milestones and ensuring up-to-date information to monitor progress on BWP and PTS implementation.
e) Lead the Country Office's BWP review process to verify compliance of the BWP with the business rules of the Operational Planning Manual, prior to its submission to Executive Management (EXM) for review/approval.
f) Maintain effective partnership with all project stakeholders to exchange critical and technical information and resolve program/project implementation issues to ensure results are achieved as planned.
g) Maintain direct communication with national and international counterparts and other financial-technical organizations, facilitating the strategic mapping of the sector, alignment and harmonization through collaboration among organizations, ad relations among consultants of the different programs of the Representation and other institutions.
h) Analyze and update information regarding key social actors in the health area, regarding trends and variations in policies, strategies, and actions for the better fulfillment of national health policies, as well as the regional and global agendas.
i) Coordinate, design and monitor technical cooperation projects among countries, as well as initiatives intended to consolidate the strengthening of Central American Integration institutions.
j) Develop coordination mechanisms for monitoring of gaps towards achieving the Millennium Development Goals (MDGs).
k) Provide technical support for transversal priorities - gender, ethnic, human rights, primary health care, protection and promotion - to be mainstreamed in the work of the Country Office.
l) Strengthen the Health Sector Disaster Program by providing assistance to health services and municipalities in planning health actions geared towards preparation, prevention, mitigation, and response, in coordination with the different development sectors.
m) Identify and facilitate availability of resources in favor of the development of public health cooperation; provide support to technical areas in formulating and providing follow-up for initiatives that will ensure such resources, in compliance with the Organization's Strategic plan and Country Office Biennial Work Plan.
n) Collaborate with all technical areas of the Country Office by providing the relevant political, health policy and planning perspectives; consolidate and synchronize activities, in consultation with staff with respect to the project implementation, targets and timeframes.
o) Participate in the United Nations Country Team (UNCT) managerial groups, particularly regarding the elaboration, implementation and monitoring of the United Nations Development Assistance Framework (UNDAF).
p) Organize and prepare a variety of written outputs for internal and external use, such as drafting background papers, briefings, special presentations, etc.
q) Participate actively in the Program Management and Partnership Specialist Network (PMPN) led by PBR; and in the Resources Mobilization Network (RMN) led by ERP; review and analyze progress on technical matters, elaboration and implementation of inter-programmatic and inter-sectoral activities in the context of the PMPN and the RMN;
r) Perform other duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: A bachelor's degree in one of the health or social sciences from a recognized university.
Desirable: A master's degree in public health, health administration, public administration, management or related field would be an asset.
Skills:
Key Behavioral Competencies:
-- Intra-institutional Action: Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization.
-- Analysis, Synthesis, and Forecasting: Takes or organizes individual and collective action after analyzing situations on the basis of the available evidence and knowledge. Continuously analyzes the evolution of situations in an area of work and makes suggestions to adjust or confirm the decisions necessary to implement required actions. Is capable of anticipating the implications of an analyzed situation between six months to one year ahead.
-- Teamwork: Promotes team work and leads one's area to finish tasks and accept responsibility. Creates a positive environment within the area of work. Makes everyone feel like they are part of the team as well as welcomes and appreciates everyone's ideas and suggestions. Able to see the positive aspects of working as a team, shares the team's enthusiasm for achieving mutual goals.
-- Accountability: Identifies, in conjunction with management, specific activities, processes jobs that require defined accountability, linking them to accountability strategies and objectives. Revises periodically progress made in the established work plan with his/her supervisor. Constantly reaches their objectives.
-- Knowledge Management: Shares knowledge and information appropriately and participates in activities to facilitate sharing. Develops tools and protocols for creation, integration and dissemination of knowledge. Researches opportunities, methods and approaches for delivering value through improved knowledge.
-- Thinking, planning and the strategic management of technical cooperation interventions: Proposes priority ideas for executing interventions after anticipating their critical points, eventual risks and solutions. Evaluates proposals for interventions before making decisions to execute them. Lays the technical foundations for executing technical cooperation interventions following the Organization's strategy in order to generate the expected results.
-- Evaluation of technical cooperation interventions: Proposes criteria for evaluating interventions at the process, management, and outcome level, in addition to plans for evaluating technical cooperation, in keeping with the PAHO's strategic direction.
-- Resource Mobilization: Establishes partnerships and alliances with a variety of institutions and organizations as well as internal partnerships to obtain financial and non-financial resources. Is able to relate with all types of people and at all levels in order to obtain resources that are needed. Is able to present and disseminate information in a clear manner. Executes resources according to the agreements previously established with partnerships.

Technical Expertise:
-- Theoretical and practical knowledge of international technical cooperation, with emphasis in the negotiation and management of international cooperation programs and projects;
-- Practical knowledge of results-based management concepts and tools and their applications; especially related to outcome formulation and indicator development;
-- Theoretical and practical knowledge of international technical cooperation, with emphasis in the negotiation and management of international cooperation programs and projects;
-- Mature judgment, strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendation on key technical issue;
-- Ability to integrate managerial and technical inputs into recommendations for decision-making process; ability to manage multiple issues and tasks in a complex organizational environment;
-- Ability to create and advocate innovative approaches to facilitate and enhance project management capacity, as well as monitoring of these processes;
-- Excellent organizational and analytic skills combined with strong professional oral and writing skills including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

IT Skills:
Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint, SharePoint and Outlook. Other IT skills and knowledge of other software programs such as Visio and Project will be an asset.
Experience:
Essential: Seven years of national progressively responsible experience in the areas of health planning, project management, monitoring and evaluation, including experience in strategy formulation and strategic resource allocation. Experience should also include negotiating and coordinating actions involving several institutions or partners.
Desirable: Experience in technical project management in the social fields, preferably health project management requiring coordination among different institutions, national and international, including government authorities would be an asset
Languages:
Very good knowledge of Spanish with a working knowledge of English. Knowledge of French or Portuguese will be an asset.
Additional Information:
ALL APPLICANTS MUST APPLY ON-LINE TO BE CONSIDERED FOR THIS POST. A WRITTEN TEST AND/OR INTERVIEW MAY BE HELD FOR THIS POST. NATIONAL PROFESSIONAL POSITIONS IN GUATEMALA ARE OPEN NATIONALLY. CANDIDATES MUST HOLD CITIZENSHIP OR LEGAL PERMIT TO WORK. CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES.
Annual salary: (Net of tax)
GUA QZ $476,427.00 at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

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Vacancy Filled

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