Vacancy Notice No: IARC/14/FT118
 
Title: Assistant (Fellowships)
 
Grade: G5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  2 years, renewable.
 
Date: 7 March 2014
 
Application Deadline: 30 March 2014 Vacancy Filled
 
Duty Station:  Lyons, France
 
Organization unit: IARC (IARC)
Office of the Director (DIR)/Education and Training Group (ETR)
 
OBJECTIVES OF THE PROGRAMME :
Education and training in cancer research is one of the key statutory components of IARC's mission. Since its inception, IARC has operated successful international Courses and Fellowship Programmes that have been instrumental in training generations of cancer researchers, in particular from low- and medium-resource countries, and in developing cancer research worldwide. The IARC Education and Training Group (ETR) places renewed emphasis on this task, drawing on partnerships, where appropriate, and increasingly using modern technology to deliver the Agency's training activities and to disseminate its knowledge base to individuals and organizations where it will have greatest impact.
Description of duties:
Under the direct supervision of the Education and Training Officer, the incumbent has the following responbitilities:

1/ IARC Fellowship Programme:
- Organization of calls for applications (including related advertisement), screening of applications, verification of candidates' eligibility, scheduling of Selection Committees (or specific selection processes).
- Follow-up and support of Fellows on a regular basis including liaising with IARC Social Advisor.
- Carry-out the full range of administrative, financial, procedural and technical matters to help ensure the programme attains its objectives in an efficient and timely manner.
- Carry out quinquennial post-fellowship surveys (postodcs & senior scientists).
- Support Education and Training Officer on the continuous adaptation and improvement of administrative and management procedures, to allow evolution of programme.
- Assist supervisor in the preparation of applications for funding to external sponsors as well as periodical reports and communication/promotional material.

2/ Administrative management of early career and visiting scientists hosted at IARC:
- Administer early career and senior scientists' entitlements (including for Fellows), visa and resident permits requirements, verify, certify and process claims for reimbursement of expenses (travel, health insurance, etc. including for Fellows).
- Administer contracts and stipend payments for all early career and visiting scientists (including Fellows) in HR module of SAP database, including responsibility for entering and checking of data and preparing final training estimates.
- Ensure day-to-day liaison and communication with various parties, including with the Early Career Scientists Association (i.e. coordination meetings).
- Administer the Post-doctoral Charter for Fellows and other postdoctoral scientists:
 Organize and carry-out entry and exit interviews for Fellows and other postdoctoral scientists.
 Follow-up completion of the Post-doctoral Charter forms.
 Compile needs for generic training.
 Respond to requests from postdocs for attendance to external courses.
 Monitor implementation and propose improvements.
- Support supervisor in the update of relevant guidelines and SOPs and in liaising and exchanging information with local universities (i.e. INSERM, universities).

3/ Contribution to the Education and Training Group management activities:
- Prepare contents and updates for FEL pages/sections of the ETR website.
- Contribute to the preparation of ACET meetings.
- Support supervisor in the preparation of biennial workplan and budget, as well as relevant reports.
- Support supervisor in the preparation of applications for funding to external sponsors as well as periodical reports and communication/promotional material.
- Proactively support the work of the other members of the Group.

4/ Other related duties as required
REQUIRED QUALIFICATIONS
Education:
Graduation from secondary school or equivalent complemented by administrative training (BTS or equivalent) plus training in the use of office software and other relevant informatics and communication tools.
Skills:
Essential:
Excellent interpersonal skills, service and support-oriented and ability to work in a multicultural environment, with tact, diplomacy and discretion.
Demonstrated organizational skills and ability to provide guidance to individuals at all levels.
Work as a member of a team.
Ability to perform editorial work of a non-technical nature.
Ability to multi-task and work under pressure while maintaining close attention to detail and accuracy.
Familiarity with relevant software, and notably with Microsoft Office, web tools. Other skills and knowledge of other software (i.e.HR management system) would be an asset.

Desirable:
Knowledge of procedures for the management of fellowships and/or students and/or Human Resources (application, selection, training procedures and management).
Knowledge of WHO/IARC regulations and procedures as contained in the WHO manual, IARC Handbook and WHO Style Guide.
Experience:
At least five years' experience in similar administrative positions. One to two years' experience in a UN-type Agency to gain a sound knowledge of rules, practices and procedures would be an asset as would experience in a fellowship programme and/or human resources. Previous exposure in an international setting as well as in the Human Resources or Students office of a large organization or academic institution is desirable.
Languages:
An excellent command of English or French, with a very good knowledge of the other. Knowledge of other official UN languages would be an asset.
Additional Information:
This recruitment is restricted to candidates residing up to a maximum of 50 kms from Lyons.

Annual salary: Euro 38,458, net of tax.

This vacancy is open to applicants of either sex.
WHO/IARC is committed to workforce diversity.
WHO/IARC has its own Staff Health Insurance and Pension plans and is not part of the French Health
Insurance ("SÚcuritÚ Sociale"), the French Pension system or the French unemployment benefit
agency("Assedic").

Any appointment/extension is subject to WHO Staff Regulations, Staff Rules and WHO Manual.

Only candidates under serious consideration will be contacted for test and interview.

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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