Vacancy Notice No: IARC/13/FT49
 
Title: Project Assistant (Local recruitment)
 
Grade: G5
 
Contract type: Fixed-term Appointment
 
Duration of contract:  Two years. Any extension subject to availability of extra-budgetary funding.
 
Date: 7 February 2013
 
Application Deadline: 27 February 2013 Vacancy Filled
 
Duty Station:  Lyons, France
 
Organization unit: IARC (IARC)
Section of Genetics (GEN) / Genetic Epidemiology Group (GEP)
 
OBJECTIVES OF THE PROGRAMME :
The Genetics Section comprises three Groups with the overall mission of identifying genes involved in cancer, characterising the spectrum of pathogenic sequence variants that they harbour, and understanding how they interact with non-genetic factors. These are the Genetic Epidemiology Group (GEP), the Genetic Cancer Susceptibility Group (GCS) and the Biostatistics Group (BST). GEP is mainly involved in coordinating large population-based epidemiological studies and analysis of multiple common genetic variants in order to identify new susceptibility loci. Cancers of primary interest include those of the lung and upper aerodigestive tract (including the nasopharynx) as well as those of the kidney and pancreas.
Description of duties:
Purpose of the position:
A major focus of the activities in the Genetic Epidemiology Group (GEP) is coordinating and administering large multi-center studies. The primary project on which the incumbent is assigned is a European Commission funded project that aims to bring together multiple prospective cohort studies within Europe, and develop a mechanism for conducting studies within this collaboration. In this context, the incumbent provides assistance to the professional staff and external collaborators in the coordination of the administrative facets of multi-center consortium projects.

Duties and responsibilities:
Within the Section of Genetics(GEN)/Group of Genetic Epidemiology (GEP), the incumbent's duties include:

1. Assisting professional GEP staff in coordinating a European Commission funded project that aims to gather multiple prospective cohort studies across Europe.
This involves the following specific duties:
a. Developing contacts with multiple cohort studies within Europe and documenting available local resources.
b. Developing a mechanism for scientific calls with a focus on project proposals that aim to conduct multi-cohort studies within Europe, as well as administration of their evaluation.
c. With secretarial support, organizing internal and external meetings, travels, incoming visits, and preparation of agendas and drafting of meeting minutes.
d. Attending phone conferences and drafting minutes.
e. With assistance from the IARC Budget and Finance Office (BFO) and the Grant Office (IGO), drafting and preparing all necessary project reports to the European Commission, including personnel, financial and deliverable reports.
f. With technical support, assisting in the development and updating of web portals.
g. Assisting in the development and establishment of necessary agreements, including collaborative research agreements (CRA) and material transfer agreements (MTA).

2. Assisting professional GEP staff in coordinating other ongoing projects that involve multiple prospective cohorts across the world.
This involves the following specific duties:
a. Communicating independently with scientific and administrative personnel of collaborating institutes worldwide and foreseeing and resolving arising issues.
b. Assisting in the development, establishment, and extension of necessary agreements, including collaborative research agreements (CRA) and material transfer agreements (MTA).
c. Assisting the professional staff in managing project budgets and preparing reports to funding agencies.
d. Assisting the professional and technical GEP staff in coordinating and tracking of biosamples and study data.
e. Attending phone conferences and drafting minutes.
f. With secretarial support, organizing internal and external meetings, travels, incoming visits, and preparing agendas and drafting of meeting minutes.
g. With technical support, assisting in the development and updating of web portals.

3. Assisting the professional staff in developing new collaborative projects, including budget development, liaising with partners to acquire information in preparation of grant proposals.

4. Assisting/replacing colleagues in the Group and performing other related duties as required by the supervisor.

REQUIRED QUALIFICATIONS
Education:
Essential: Graduation from secondary school or commercial school (DUT, BTS or equivalent) or equivalent technical or commercial school and specialized training in the secretarial field AND/OR research training in a relevant field (MSc, PhD) with additional experience in coordinating collaborative projects.
Desirable: Higher education relevant to the position.
Skills:
Essential: Proven organizational skills. Ability to communicate in a timely and courteous manner in English. Appreciation of cultural differences. Familiarity with relevant Microsoft office software (Word, Excel, PowerPoint, Outlook, Access). The incumbent is expected to work independently and communicate efficiently with internal and external partners.
Desirable: Experience in web development and additional software that enables efficient work-flows, as well as in budget management.
Experience:
Essential: At least five years of progressively responsible experience in the secretarial/administrative field, or relevant experience in organizing large-scale projects in a scientific setting. Professional experience working on international projects.
Desirable: Administrative experience in the development and management of grant applications and contracts. Experience working within European Commission funded projects.
Languages:
Excellent knowledge of English in reading, writing and speaking is essential. Working knowledge of French.
Additional Information:
RECRUITMENT RESTRICTED TO LOCAL COMMUTING AREA UP TO A MAXIMUM OF 50 KMS AROUND LYONS.

This vacancy is open to applicants of either sex.
WHO/IARC has its own Staff Health Insurance and Pension plans and is not part of the French Health Insurance ("SÚcuritÚ Sociale"), the French Pension system or the French unemployment benefit agency ("Assedic").

Any appointment/extension is subject to WHO Staff Regulations, Staff Rules and WHO Manual.
Only candidates under serious consideration will be contacted for interview and test.
Annual salary: (Net of tax)
38,670 euros (net of tax) at single rate

This vacancy notice may be used to fill other similar positions at the same grade level.

Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment. The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.

Vacancy Filled

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